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Brandon University
Executive assistantBrandon University • Brandon, MB, Canada
Executive assistant

Executive assistant

Brandon University • Brandon, MB, Canada
2 days ago
Job type
  • Full-time
  • Permanent
Job description
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 hours per week
  • Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • Experience: 3 years to less than 5 years
  • Office management and supervision
  • Administrative assistant and secretarial science, general
  • Executive assistant/executive secretary
  • or equivalent experience

Work setting

  • University or college
  • Public school
  • Government administration
  • Education

Tasks

  • Compile data to prepare documents
  • Establish and co-ordinate administrative policies and procedures
  • Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
  • Analyze incoming and outgoing memoranda, submissions and reports
  • Prepare and co-ordinate the production and submission of summary briefs and reports
  • Prepare agendas and make arrangements for committee, board and other meetings
  • Liaise with departmental and corporate officials and with other organizations and associations
  • Plan, organize, direct, control and evaluate daily operations
  • Provide customer service
  • Arrange travel, related itineraries and make reservations
  • Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
  • Administer and deliver the negotiated collective agreement including terms and conditions of employment between union and employer
  • Type and proofread correspondence, forms and other documents

Computer and technology knowledge

  • SharePoint
  • MS PowerPoint
  • MS Access
  • MS Excel
  • MS Office
  • MS Outlook
  • MS Word
  • Spreadsheet

Area of work experience

  • Human resources
  • Correspondence
  • Business administration/management

Security and safety

  • Criminal record check
  • Child Abuse Registry check

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload

Personal suitability

  • Accurate
  • Dependability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Initiative
  • Organized
  • Reliability
  • Team player
  • Hardworking
  • Quick learner
  • Proactive

Screening questions

  • Do you have experience working in this field?
  • Do you have the required certifications listed in the job posting?

Employment terms options

  • Day

Health benefits

  • Dental plan
  • Health care plan

Financial benefits

  • As per collective agreement

Other benefits

  • Parking available
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Executive assistant • Brandon, MB, Canada

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