About the Role
The Rostie Group is a leading provider of premium coworking, virtual office, meeting room, and flexible workspace solutions in Toronto’s downtown core. We pride ourselves on delivering exceptional hospitality and professional support services that help businesses operate efficiently and impress their clients.
The Rostie Group is seeking a highly organized and service-oriented Catering Coordinator to oversee catering arrangements for meetings, events, and client bookings across our business centres. This role is ideal for someone with strong hospitality experience, exceptional attention to detail, and a passion for creating seamless client experiences.
Key Responsibilities
Catering & Hospitality Coordination
· Manage catering orders for meetings, events, and office clients
· Communicate with catering vendors to place, confirm, and adjust orders
· Track catering schedules to ensure timely delivery and setup
· Prepare meeting rooms with food, beverages, and required supplies
· Maintain inventory of kitchen, coffee, and hospitality supplies
· Ensure all catering setups meet company presentation standards
Operational Support
· Maintain accurate booking and billing records
· Assist with invoicing related to catering and meeting services
· Support event setup and breakdown when required
· Help improve internal processes for client service and hospitality delivery
· Greet clients and guests in a professional, friendly, and polished manner
· Answer phones, emails, and booking inquiries promptly
· Assist with meeting room bookings, office client requests, and daily operations
· Ensure meeting rooms and common areas are clean, stocked, and presentation-ready
· Provide exceptional customer service to maintain a premium client experience
· Coordinate with building management, vendors, and internal staff as needed
Qualifications
· 2+ years of experience in hospitality, coworking, office services, hotel, or event coordination preferred
· Strong customer service and communication skills
· Highly organized with strong attention to detail
· Ability to multitask and prioritize in a busy environment
· Comfortable using booking systems, email, and basic office software
· Professional appearance and demeanour required
· Ability to lift light catering supplies and move meeting room equipment when needed
Preferred Experience (Nice to Have)
· Experience in coworking, conference centres, hotels, or serviced offices
· Experience coordinating catering or events
· Experience with reservation management software
What We Offer
· Work in a professional downtown Toronto business environment
· Small team, supportive culture
· Opportunity to grow within a premium coworking operation
· Competitive salary
$45,000.00-$55,000.00 per year + Benefits after Probation Period
How to Apply
Please submit your resume explaining your experience in client service and hospitality coordination to rostie@rostie.com
Catering & Hospitality Coordinator • Toronto, ON, Canada
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