Customer Service and Office Coordinator

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CULLIGAN NIAGARA

Customer Service & Office Coordinator

Niagara Region ON Full-Time Compensation Based on Experience

About Culligan Niagara

Culligan Niagara is a trusted leader in water treatment solutions proudly serving residential and commercial customers throughout the Niagara Region. We are committed to delivering exceptional service innovative products and a customer experience that sets us apart. As we continue to grow we are looking for a motivated and detail-oriented team member to join our office.

Role Overview

The Customer Service & Office Coordinator is the first point of contact for our customers and plays a vital role in the day-to-day operations of our office. This position combines front-line customer service with administrative and scheduling responsibilities requiring someone who is equally comfortable speaking with customers and managing detailed back-office tasks.

Key Responsibilities

Support cross-functional admin tasks as the role evolves this position is expected to

grow with the business

Serve as the primary point of contact for customers both in person and by phone providing professional and friendly service at all times.

Handle cash transactions process payments and maintain accurate transaction records.

Schedule and coordinate service calls dispatching technicians efficiently to meet customer needs. Schedule deliveries.

Prepare and process customer invoices and work orders accurately and in a timely manner.

Manage customer billing accounts including billing cycles account adjustments and

payment tracking across residential and commercial accounts

Manage warranty inquiries and claims ensuring issues are resolved promptly and in accordance with company policy.

Address and resolve customer concerns and complaints with empathy professionalism and a commitment to satisfaction.

Maintain accurate customer records and data entry using company software systems.

Perform general office administration tasks including email correspondence filing and document management.

Collaborate with the service and sales teams to ensure seamless customer experiences.

Maintain a clean organized and welcoming front office environment.

What Were Looking For

Previous experience in a customer-facing role; experience in a service industry is an asset.

Strong interpersonal and communication skills with a genuine desire to help people.

Demonstrated ability to handle customer complaints and resolve issues professionally.

Comfortable handling cash transactions and basic bookkeeping.

Proficient with computers and common office software (email scheduling tools invoicing platforms).

Proficient in Microsoft 365 specifically Excel Word Outlook and Teams are used daily

AI literate actively uses AI tools (ChatGPT Claude etc.) to improve workflows and productivity; not just surface-level familiarity. Confident prompting and creative application preferred

Experience with billing or account management software an asset; AVS/TMS training will be provided

Exceptional attention to detail and strong organizational skills.

Ability to multitask and prioritize effectively in a fast-paced office environment.

Self-motivated reliable and a team player.

Prior experience with invoicing scheduling software or CRM systems is an advantage.

The Person Beyond the Resume

Takes initiative identifies inefficiencies and acts on them without being asked

Brings ideas to the table and participates actively in team discussions

Thrives in a growing evolving business comfortable when processes change and

new tools are introduced

Positive energy that contributes to the culture rather than dragging it down

Health & Wellness Alignment

Genuine interest in health and wellness is a strong asset Culligan Niagara operates

PuraHome a wellness-focused brand covering clean water air quality and alternative

health products

Candidates who connect authentically with this space will thrive in our environment

Hours

Monday to Friday 8:00am 5:00pm (five day work week)

What We Offer

A supportive and collaborative team environment.

Competitive compensation based on experience.

Opportunity to grow with a well-established community-focused company.

Full-time stable employment in the Niagara Region.

Compensation: $19.00 - $23.00 per hour

About Culligan

Great tasting water. Brighter future. Bigger job opportunities. Culligan is making a real difference in the lives of people all over the world by providing better cleaner water through our suite of innovative products and exceptional customer service. Join the Culligan team. Apply for a job now.

Culligan provides healthy delicious water for our customers in their homes offices businesses and industrial facilities around the world. Our complete line of water softeners water filtration systems commercial and industrial water treatment solutions drinking water systems whole-house filtration systems and bottled water delivery options set the standard in the water treatment industry.

This location is independently owned and operated. Your application will go directly to the owner and all hiring decisions will be made by the management of this location. All inquiries about employment at this location should be made directly to the location owner and not to Culligan Corporate.

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1
Hourly Salary Salary: 19 - 23