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American Iron and Metal
Administrative AssistantAmerican Iron and Metal • Lévis, Québec, Canada
Administrative Assistant

Administrative Assistant

American Iron and Metal • Lévis, Québec, Canada
30+ days ago
Job type
  • Full-time
Job description
Job Description

We are currently looking for a motivated Administrative Assistant to join our team at our Lévis, Quebec site. This is a daytime, on-site position from Monday to Friday.

Reporting to the general manager, the administrative assistant plays a key role in supporting the General Manager in both their responsibilities as General Manager and Commercial Director, particularly with purchasing-related activities.

What you'll be responsible for:

  • Draft emails to clients and review client agreements.
  • Work closely with the Account Manager in Québec.
  • Answer incoming calls for the Lévis office and route calls to the appropriate departments.
  • Schedule client appointments and follow up with clients as needed.
  • Generate data analysis reports.
  • Manage the manager's email inbox.
  • Forward marketing emails to the appropriate buyer.
  • Track employee payroll and vacation requests under the manager's supervision.
  • Enter data to produce reports.
  • Provide support to internal and external clients.
  • Handle administrative follow-up for employees on the manager's team.
  • Manage uniforms, personal protective equipment (PPE), and office supply orders.
  • Coordinate logistics for corporate suite events.
  • Follow up on invoices for specific projects.
  • Perform other related duties as assigned.

Qualifications

To join our team:

  • Have relevant experience in an administrative assistant, executive support, or similar role;
  • Are proficient with computer applications, including Microsoft Office and OpenERP;
  • Have excellent verbal and written communication skills;
  • Are able to manage multiple priorities simultaneously with accuracy and attention to detail;
  • Have a strong customer service mindset and collaborate effectively with a variety of stakeholders;
  • Demonstrate discretion and are able to handle confidential information;
  • Are self-motivated, resourceful, and take initiative;
  • Are bilingual in English and French, both written and spoken.


Additional Information

American Iron & Metal Company and its subsidiaries are equal opportunity employers. The masculine form is used solely to simplify the text. Only candidates selected for an interview will be contacted.

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Administrative Assistant • Lévis, Québec, Canada

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