Project Manager I - Project Delivery, Engineering Infrastructure Projects

Main Purpose and Function

The Project Manager I is an instrumental member of the Project Delivery team, working as part of a cross-functional, interdisciplinary team to deliver complex civil infrastructure projects, including pump stations and other essential infrastructure. The role collaborates with Design and Operations groups, as well as internal and external stakeholders, to manage both City-led and partner-led components of integrated projects.

This position contributes to the ongoing development and consistent application of the Engineering Department’s project management and quality frameworks, helping to strengthen delivery practices across the organization. Working in a matrix environment supporting client business units, the Project Manager I leads diverse teams of Engineers, Engineers-in-Training, Superintendents, Engineering Assistants, and other technical professionals to successfully deliver projects that have a lasting impact on the city.

Specific Duties and Responsibilities

• Supports the Senior Project Manager in cross discipline design and construction projects.
• Plans out the projects in detail, clearly identifying project scope, budget and schedule as well as project risks, project organization and project management approach. Documents the plans in a Project Charter document.
• Engages with subject matter experts to prepare terms of reference for technical consulting services related to civil engineering design and construction; and complete the tendering and selection process, or work with internal operational forces to deliver the design packages.
• Coordinates and manages inter-departmental review processes for project design drawings and standards, escalating any identified conflicts as necessary to senior staff for resolution.
• Executes projects according to the approved Project Charters.
• Ensures all relevant City Departments are consulted in the process and progress of the project.
• Assists with management of multiple consultants and contractors.
• Assists with all relevant local, provincial and federal permit applications.
• Monitors, forecasts, and reports on project status (cash flows and scheduling).
• Procures project resources (design and construction), contract administration, and close out.
• Project reporting, cost estimating, scheduling and measuring project performance.
• Applies and contributes to all Engineering Project and EGBC’s Organizational Quality Management principles and requirements, as defined by the Engineering Project Management Office.
• Develops and implements various project management plans.
• Assists the project team with presentations, public engagement and meetings with various members of the public, stakeholder community groups, and partners. Facilitates stakeholder inputs to arrive at optimum solutions.
• Facilitates meetings and regularly reports on project status to Managers and project Sponsors. Implements adequate internal controls for reporting to Senior Management.
• Organizes and leads meetings with project team, stakeholders, and vendors as needed and manages actions arising from them.
• Identifies and proactively manages project issues and risks.
• Ensures that project performance meets expectations in terms of timelines and scope completion.
• Ensures proper project closeout at completion. Manages the sign-off process for project deliverables from stakeholders. Organizes and conducts a lessons-learned session. Documents and presents a project closeout analysis. Manages and coordinates project staff teams.
• Other duties/responsibilities as assigned.

Qualifications

Education and Experience:

• Formal training in Project Management methodologies preferably consistent with those provided by PMI (Project Management Institute).
• Project Management Professional (PMP) designation an asset.
• Bachelor or Master Degree in Architecture, Planning, Construction Management, or Engineering from a recognized post-secondary institution or an equivalent combination of education and experience.
• Technical Diploma in Civil Engineering Technology, Construction Management or related an asset.
• Minimum of 5 years of industry experience in project management with progressively complex, business transformation projects leading multi-disciplinary teams, with preference in civil engineering and construction.
• Experience in managing complex projects that include managing multiple consultants and contractors simultaneously.
• Experience in developing and reporting on project and programs, and researching, for various projects and initiatives.
• Experience in managing teams and diverse stakeholder groups, including internal and external coordination of design and field personnel.
• Experience in public consultation and conflict resolution with the ability to reconcile differing perspectives, develop consensus, and secure cooperation and support from both stakeholders and team members.
• Experience developing and reporting on project and programs, and researching, and preparing business cases for various projects and initiatives.
• Experience working in a matrix reporting relationship an asset.
• Experience working on projects with a value of over $50 million will be considered a strong asset.
• Experience in hiring, developing, and managing staff in a Collective Bargaining environment an asset.

Knowledge, Skills and Abilities:

• Knowledge of and experience with Master Municipal Construction Document (MMCD) guidelines
• Experience in various procurement methods and construction management project delivery approaches.
• Demonstrated experience in managing complex project schedules.
• Familiar with the City of Vancouver’s Project Management Framework is an asset.
• Working knowledge of the City’s land use, environment and health policies an asset.
• Excellent written and verbal communication skills to confidently interact with the public by phone, email, and in person on contentious topics.
• Demonstrated ability to translate technical information into material that can be easily understood by a broad audience through collaboration with content experts.
• Excellent interpersonal skills to deal tactfully with staff, outside agencies, and the public.
• Excellent presentation skills to public and community groups.
• Demonstrated skill in establishing and maintaining collaborative working relationships with the public, other employees, and officials including working with subject matter experts to respond to difficult questions.
• Ability to present research results, conclusions, and recommendations in graphical and written form.
• Ability to develop databases and collect, analyze, and interpret statistical and narrative data.
• Ability to direct and supervise the work of junior engineering/planning assistants and other support staff.
• Ability to reconcile differing perspectives, develop consensus, and secure cooperation and support from both customers and team members.
• Proficiency in Microsoft Word, Excel, and PowerPoint, and Microsoft Project.

Business Unit/Department: Engineering Services (1300)