Document Controller

Job Description

We are currently seeking a qualified Document Controller to join our Energy team, based out of Calgary AB. The Document Controller is responsible for managing and maintaining project documentation within the Electronic Document Management System (EDMS), ensuring accuracy, quality, compliance, and document traceability. Working closely with engineering, procurement, construction, contractors, vendors, and clients, this role supports document workflows, reviews, approvals, records management, and project handover activities. The position also assists with audits, metadata management, document numbering, and the implementation of document control best practices to support successful project execution.

Join usin this full time permanent role

Duties & Responsibilities:

• Manage the flow, quality, integrity, and storage of project documentation within the Electronic Document Management System (EDMS), ensuring compliance with project standards, procedures, and document control requirements.
• Support project participants in the effective use of the EDMS and adherence to document management procedures, providing day-to-day guidance to internal and external stakeholders, including vendors, contractors, consultants, and clients.
• Handle, upload, distribute, and maintain engineering, vendor, contractor, client, and project correspondence documentation within the EDMS, ensuring accurate metadata attribution, version control, and complete document traceability.
• Perform quality checks and reviews of document records in accordance with project requirements to maintain high quality production of deliverables.
• Perform audits, and review document attributes and metadata to ensure accuracy, completeness, and compliance, resolving discrepancies with responsible parties to maintain project schedules and data integrity.
• Coordinate and manage document number and equipment tag reservations for both internally and externally controlled documentation, ensuring consistency across technical and non-technical project scopes.
• Assist in expediting document reviews and approvals as required.
• Collaborate closely with engineering, procurement, construction, and other project teams to ensure efficient document workflows, seamless document handover, and complete records management throughout the project lifecycle.
• Perform other duties as assigned.
• Assist the Lead Document Controller with the training, mentoring, and development of document control personnel, and support the implementation of document control best practices across the project teams.

Qualifications

• 3-5 years of document control experience within engineering, construction, infrastructure, or data management environments, with demonstrated experience supporting multi-disciplinary project teams.
• Strong understanding of document control principles, including document lifecycle management, metadata attribution, version control, quality assurance, and records management best practices.
• Proven experience using Electronic Document Management Systems (EDMS) and other document management platforms in fast-paced project environments.
• Advanced proficiency with Microsoft Office Suite (Excel, Word, Outlook, Visio), SharePoint, Adobe Acrobat or Bluebeam, and the ability to quickly learn and adapt to new software applications; experience with Aconex is considered an asset.
• Excellent verbal and written communication skills, with the ability to effectively interact and build productive relationships with internal and remote team members, including project stakeholders, contractors, vendors, consultants, and clients.
• Proven interpersonal skills with a proactive, collaborative approach and a willingness to share knowledge, mentor team members, and contribute to a positive team environment.
• High school diploma required; post-secondary education in Business Administration, Information Management, Engineering Technology, or a related field is considered an asset.