We are looking for a Billing Clerk to join an engineering firm on a 2-month contract assignment. This onsite role supports project invoicing during a leave coverage period and is well suited to someone who can manage detailed billing work in a busy services setting. The successful candidate will work closely with project leaders to prepare accurate invoices, maintain documentation, and help keep billing activities on schedule.
Responsibilities:
• Prepare and issue project invoices by gathering billing details, verifying supporting information, and ensuring charges are complete and accurate.
• Oversee billing activities across multiple projects and work with a large group of project managers to keep invoicing timelines on track.
• Examine labour entries, reimbursable expenses, subcontractor costs, and related records to confirm amounts are coded and billed correctly.
• Apply client contract terms and project requirements when assembling invoices to ensure submissions meet agreed billing conditions.
• Investigate billing discrepancies, answer internal questions, and coordinate with project staff to resolve invoice-related issues promptly.
• Maintain organized files for invoices, backup documentation, and billing records to support audit readiness and future reference.
• Manage complex, project-based invoices that require careful review of multiple cost components and contract provisions.
• Provide administrative assistance to finance and project teams as needed to support daily operations and reporting.
• At least 3 years of experience in billing, invoicing, or project accounting, ideally within engineering, architecture, construction, or a related services environment.
• Demonstrated ability to handle detailed project billing with an understanding of contract-based invoicing and cost allocation practices.
• Previous experience using Deltek Advantage is strongly preferred.
• Strong working knowledge of Microsoft Excel and other Microsoft Office applications.
• Excellent attention to detail with the ability to manage competing deadlines and maintain a high level of accuracy.
• Effective communication skills and the ability to collaborate with Project Managers and internal stakeholders.
• Comfortable working independently in a fully onsite role for the full 2-month contract term.
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Billing Clerk • Vancouver, BC, CA
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