administrative assistant

Work setting

• Construction

Tasks

• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Perform clerical duties, such as maintain filing and record systems
• Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions, and other forms and documents
• Assist in preparing estimates, schedules, specifications and reports

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Project management software
• MS Office
• Quick Books
• Google Drive

Documentation knowledge

• Inspection report (pre-trip, en-route, post-trip)

Specialization or experience

• Specialized environmental skills and knowledge

Area of specialization

• Reports and records
• Contracts
• Invoices

Security and safety

• Criminal record check

Transportation / travel information

• Willing to travel regularly

Work conditions and physical capabilities

• Ability to work independently
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Accurate
• Client focus
• Reliability
• Time management

Screening questions

• Are you authorized to work in Canada?
• Are you willing to relocate for this position?
• Do you have experience working in this field?

Employment terms options

• Day

Other benefits

• Other benefits