Bilingual Judicial Assistant

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Job Information

Job Title : Bilingual Judicial Assistant

Job Requisition ID : 61512

Ministry : Justice

Location : Calgary & Edmonton

Full or Part-Time : Full Time

Hours of Work : 36.25 hours per week

Permanent / Temporary : Permanent (2 positions)

Scope : Open Competition

Closing Date : Open until filled

Classification : Legal Administration 2

Salary : $2,073.50 - $2,549.41 bi-weekly ($54,118 to $66,539 per year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit : https : / / www.alberta.ca / diversity-inclusion-policy.aspx .

The Ministry of Alberta Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. Follow the link to see what else we have to offer : http : / / www.justice.alberta.ca .

The Court of King’s Bench is the Superior Trial Court for the Province, hearing trials in civil and criminal matters and appeals from decisions of the Court of Justice.

Court of King's Bench of Alberta (albertacourts.ca)

Role Responsibilities

Do you have experience providing Executive and / or Legal Assistant support within a challenging and dynamic work environment? Do you want to work with the busiest court in Alberta, assisting Court of King’s Bench in rendering judgments that will impact Albertans? If so, the Court of King’s Bench has an exciting opportunity to provide executive and legal support to justices in Edmonton / Calgary.

Responsibilities

As a Judicial Assistant, working in a team environment, you will be responsible for providing comprehensive administrative and legal support to up to five Justices of the Court of King’s Bench, including but not limited to :

• managing calendars and scheduling appointments
• documenting and processing budgetary / claim expenses
• typing, formatting, editing and proofreading judgments, including researching and verifying case and statute citations, to ensure accuracy of the finished product prior to filing
• researching and preparing correspondence and memoranda of a highly complex and confidential nature
• preparing material for court hearings
• handling sensitive and confidential information
• establishing and maintaining hard-copy and electronic filing systems including organizing and classifying records
• handling incoming telephone inquiries and mail
• coordinating travel arrangements often of a complex nature
• coordinating meetings and conferences, which includes organizing and assembling all documents required
• scheduling judicial assignments
• performing backup duties for other Judicial Assistants
• performing other related administrative tasks as requested

As the ideal candidate, you will possess strong communication and problem-solving skills and will be highly motivated and creative in managing multiple projects with competing deadlines. It is imperative that the ideal candidate has worked solely for at least three executives, lawyers, or judges .

You will have daily contact with the judiciary, lawyers, Court personnel, unrepresented litigants and others. Your excellent interpersonal skills will be needed to liaise with these key stakeholders before, during, and subsequent to Court proceedings.

The successful candidates must act in a responsible and professional manner reflecting the fair and equitable delivery of justice in Alberta.

To succeed in this role, you must have excellent attendance, as well as exercise a high level of professionalism, flexibility, and attention to detail. You will also possess strong leadership skills and have a well-developed ability to work independently. Having excellent knowledge of the court system, court procedures and relevant legislation will allow you to identify and deal quickly with complex technical problems as they arise.

Competencies For This Position Include

Qualifications

All applicants must include a cover letter. Applications without a cover letter will not be considered. In your cover letter, please give us a brief overview (approximately 300-400 words) of why you are suitable for this role. Your grammar and punctuation will be assessed.

A two-year diploma in a related field (e.g., Legal Assistant, Legal Administration, and Paralegal) supplemented with at least one year progressively responsible related experience is a requirement.

The ability to communicate in French and English fluently (orally and in writing) is mandatory.

Candidates will be asked to complete written and oral tests to assess French and English proficiency.

Equivalencies will be considered on the basis of one year of education for one year of related legal experience or one year of legal experience for one year of related education.

Preference will be given to candidates with 10+ years of directly related Legal Assistant, Judicial Assistant and / or Executive Assistant experience.

Assets Include

Candidates may be asked to do further testing.

Selected candidates will be asked to complete typing and grammar tests prior to scheduling an interview. Typing speed of at least 60 WPM is required but at least 80 wpm is preferred.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to https : / / www.alberta.ca / alberta-public-service-minimum-recruitment-standards .

Notes

There are 2 permanent positions in the Court of King's Bench – Judicial, Edmonton & Calgary, full-time, working Monday to Friday 8 : 15AM - 4 : 30PM, 36.25 hours a week. Overtime may be required with little or no notice.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example : January 15, 2006 - June 25, 2009 : Assistant (PT three 8 hrs shifts / week).

Any costs associated with obtaining the required documents / checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents / checks from the province they currently reside in.

Final candidates will be required to undergo a security screening.

Links and information on what the GoA has to offer to prospective employees.

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https : / / www.alberta.ca / job-application-resources#before for more information. Please visit Recruitment Principles , for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( https : / / www.alberta.ca / international-qualifications-assessment.aspx ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( https : / / canalliance.org / en / default.html ).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Sonya Bartley-Wynter at Sonya.Bartley-Wynter@gov.ab.ca .

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Legal

Industries

Government Administration

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