Overview
Company: 2301149 Ontario Inc. O/A Helix Contracting
Business information: We are a general contractor working in the ICI construction industry. We complete renovations and alterations in courthouses, jails, prisons, schools and any type of government buildings.
Business Address: 2389 S Sparrow Lake Rd, Severn Bridge, ON P0E 1N0
Work location: 200 Memorial Ave Suite 184, Orillia, ON L3V 5X6 and various locations throughout Orillia.
Type of Employment: Full-time– Permanent
Estimated Start Date: As soon as possible
Job Description
Coordinate the flow of information within the team
Direct and control daily operations
Plan and control budget and expenditures
Train staff
Record and prepare minutes of meetings
Determine and establish office procedures and routines
Oversee the classification and rating of occupations
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Compile data, statistics and other information
Oversee the preparation of reports
Respond to employee questions and complaints
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Maintain and manage digital database
Perform basic bookkeeping tasks
Drive to company’s PO box to collect correspondence
Drive to pick up material and office supplies
Drive and attend to site meetings
Requirements:
Education: Completion of high school is required.
Experience: At least 6 months of previous clerical experience are required. In the event that the candidate does not have 6 months of previous clerical experience, then completion of a one- or two-year college or other program for administrative assistants or secretaries is required.
A valid driver’s license (class G) is required.
Computer and technology knowledge: Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Adobe Photoshop, MS Project, Project management software, MS Office, Quick Books, Adobe Acrobat Reader.
Working Conditions and Physical Capabilities: Ability to work independently, Fast-paced environment, Work under pressure, Tight deadlines, Attention to detail, Repetitive tasks, Large workload.
Personal suitability: Ability to multitask, Excellent oral and written communication, Flexibility, Judgement, Organized, Team player, Accurate, Client focus, Reliability, Time management, Accountability, Dependability.
Language: English is required.
Salary: $25.71 hourly, 42.5 hours per week.
Benefits: Disability insurance is provided by the employer. Accommodation provided at a cost. Vehicle provided by the employer for work-related matters.
Important information: Flexibility in schedule is required. The work schedule will be Monday to Friday from 8:00 AM to 5:00 PM. Overtime, work on weekends and holidays may be required depending on the business needs.
Administrative assistant • Orillia, Ontario
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