Administrative Assistant

Administrative Assistant

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Date : Feb 13, 2026

Location : Calgary, Alberta, Canada

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Company : Trans Mountain

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location : Calgary Head Office

Department : Land & Right of Way

Reports to : Director, Land & Right of Way

Worker Type : Employee

Schedule Type : Full-Time

Work Setting : In-office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as an Administrative Assistant. In this position, you will play a key role in providing administrative support to the Directors in the Regulatory, Land and Permits department. The successful candidate will demonstrate a working knowledge of computer-based systems including email, Microsoft Office Suite, D365, and effective interpersonal and relationship building skills.

Key Responsibilities

• Manage the Directors' electronic calendar and resolve conflicts due to high meeting requests, travel, competing priorities, and time-sensitive meetings. Monitor the Directors' inbox, flag for action, importance, and essential data, and file and manage as needed including responding where appropriate and following up. Aid Directors in management and tracking of department goals and objectives (submissions, deadlines) including performance management.
• Manage and review expenses from direct reports for approval. Follow up promptly on invoices, purchase orders, and documents that require the Directors' approval for processing. Coordinate receipt and response to invoices for approvals and payments through the various processes at Trans Mountain. Manage the Directors' prompt review and execution of various contract agreements pertaining to land, permitting, regulatory processes and supply chain.
• Assist with special projects as they arise – book and coordinate travel requirements as requested, travel tours, management and ordering of comprehensive project initiatives securing vendor accounts, review of the current process and places for improvement.
• Organize various internal and external functions including logistics for external meetings (hotels, catering, meeting rooms), preparation of materials, and escorting guests to meeting rooms. Work with other admins to support company initiatives on behalf of department (space planning, meeting management, activity tracking, etc.).
• Support Directors' teams of direct reports with administrative needs in the office and the field including expenses, ordering supplies, onboarding / offboarding new team members, and tracking training deadlines.

Qualifications and Professional Experience

Working Conditions

Application

Candidates may submit their application in English or French. To apply in French, please use our French careers site : Careers (French)

At Trans Mountain, we believe in an inclusive, accessible, and barrier free recruitment and selection process for all applicants. If you require an accommodation at any point in the process, please contact us at : Talent@transmountain.com or the designated Talent Acquisition Advisor. Accomodation requests will not affect the assessment of your application or candidacy or the designated Talent Acquisition Advisor. Accomodation requests will not affect the assessment of your application or candidacy.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer :

We value :

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx / Okanagan, Interior and Coast Salish, Stó : lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.

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