Finance Administrative Assistant

Click here to apply as an internal applicant.

Req ID : 184820

Location :  Site flexible within the Western Zone

Department : FI Dir Planning & Process

Type of Employment : Permanent   Hourly FT  ( 100% ) x 1

Management / Non Union  P osition

Posting Closing Date : 26-Nov-24

REPOST - Previously applied applicants are not required to reapply to be considered

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

Reporting to one of the Directors of Finance, the Administrative Assistant is responsible for supporting the daily operations of the finance department and providing administrative support to the Finance team, broadly.   The role is primarily intended to provide support at the Manager and Director level, and the Director group will determine priorities for this role. The Administrative Assistant will provide support to teams, individuals, committees and working groups as assigned.  Their overall objective will be to facilitate and coordinate the administrative operations and functions in support of the goals and objectives of the department.

The Administrative Assistant will provide administrative coverage in the absence of the Administrative Assistant to the Senior Director of Finance.

The Administrative Assistant ensures that the principles and practices that guide NSHA such as the vision, mission, values, expected behaviours, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the work that they do.

About You

We are looking for an Administrative Assistant who thrives in a collaborative, team-focused environment and is energized by the opportunity to work in healthcare. The ideal candidate is dependable, responsive, and highly organized, with a strong commitment to excellence. This role is perfect for someone who takes pride in contributing to a high-performing team that values teamwork, efficiency, and quality in everything they do.

Your Qualifications and Experience :

Post-Secondary diploma in a recognized office administration, business administration or secretarial program; or undergraduate degree combined with equivalent administrative experience

International Association of Administrative Professionals (IAAP) certification is an asset

Minimum of 3 years’ experience providing administrative support or equivalent position

Excellent communication, interpersonal, prioritization and organizational skills

High degree of initiative, diligence, attention to detail and focus

Strong working knowledge of MS Office technology including Word, Excel, PowerPoint, Outlook and Teams

This role will be people-facing and a friendly customer service orientation is paramount

Competencies in other languages an asset, French preferred

High degree of initiative, diligence, attention to detail and self-discipline / focus required

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent, full-time position, 75 hrs bi-weekly

Compensation and Benefits

22.34 - $27.92 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black / African Nova Scotian, Persons of Colour, Foreign Nationals / Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.