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Guest Services Program Assistant (Schneider Haus)
Guest Services Program Assistant (Schneider Haus)Region of Waterloo • Kitchener, Region of Waterloo, CA
No longer accepting applications
Guest Services Program Assistant (Schneider Haus)

Guest Services Program Assistant (Schneider Haus)

Region of Waterloo • Kitchener, Region of Waterloo, CA
2 days ago
Job type
  • Full-time
  • Temporary
Job description

Job Number : 3990

Job Type : Temporary Full-Time

Vacancy Reason : Backfill

Temp Contract Length : 6 Months

Location : 466 Queen St S - Schneider Haus

Job Category : Arts

Number of Positions : 1

Department : Historic Sites

Division : Planning, Development and Legislative Services

Hours of Work : 35

Union : CUPE 1883

Grade : CUPE 1883 Grade 005

Salary Range : $28.84 - $32.64 per hour

Posting Date :

Closing Date : February 11th, 2026 at 11 : 59pm

About Us! The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to :

  • Taking only what we need
  • Leaving some for others
  • Keeping the dish clean

This agreement underpins our vision, mission, and core value, and reinforces our dedication to meaningful reconciliation and equity. Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

The Role

Performs customer service, reception, food services, program support, and gift shop duties at museums, specifically Schneider Haus.

Duties / Responsibilities

  • Performs reception duties (e.g., receives / greets / orients visitors / groups, processes admission fees and payments, provides information).
  • Answers phones and general inquiries, updates voicemail message, takes messages, forwards urgent information to staff, and takes bookings and deposits for programs and special events.
  • Responds to complaints. Makes service recovery gestures per established guidelines. Notifies management of issues that may require monitoring / follow-up and refers escalated issues.
  • Performs opening / closing duties, as required (e.g., locks building, activates alarms).
  • Assists in the gift shop including sales, merchandising, ordering, and re-stocking. Inventories stock on a regular basis by manually counting and recording through POS system. Maintains pre-established stock levels.
  • Assists in the food services area, including self-service, food sales, quality control, cleanliness, safe food handling practices, waste controls, and re-stocking.
  • Assists marketing staff with online promotions (e.g., social media).
  • Assists with event set-up and exhibit openings, including table and chair and AV set up / tear down, cleaning, and cleaning plates and dishes, staffing reception table. Assists caterer with special requests.
  • Records / maintains visitor attendance data. Assists with annual membership administration.
  • Maintains, organizes, and reconciles revenue, petty cash, and cash float and prepares deposits for courier pickup. Prepares and distributes invoices (e.g., schools). Follows up with clients on outstanding invoices.
  • Provides program support by coordinating school program bookings, group tours, birthday party bookings as the first point of contact. Prepares and distributes invoices for same. Uses event booking software (e.g., schedules programs, prepare and distribute invoices, prints reports).
  • Orders office supplies. Prepares and processes purchase orders and obtains approvals, as necessary. Arranges repair / servicing of office equipment; troubleshoots minor issues with POS system. Contacts IT for computer issues.
  • Processes mail. Forwards employee expense statements and invoices to Finance.
  • Prepares parking passes for volunteers and visitors, as required. Creates and posts simple internal posters / signage for events / gift shop.
  • Performs related duties as assigned.
  • Knowledge, Skills, and Abilities

  • Knowledge of customer service, office, and bookkeeping procedures acquired through a Grade 12 education plus 2 years of related experience.
  • Knowledge of and ability to follow policies and procedures (e.g., financial processes).
  • Organization skills to reconcile accounts and investigate and resolve financial discrepancies, maintain spreadsheets, and run reports.
  • Communication and customer service skills to relay information and respond to inquiries from the public; exchange information with co-workers; train and write information for volunteers; and participate as an effective team member.
  • Computer skills with ability to use software such as Microsoft Office and a point-of-sale system.
  • Must provide an acceptable Police Information Check (Level 2) for bondability.
  • Ability to work every other weekend and holidays.
  • Ability to support and demonstrate the Region’s values.
  • Region of Waterloo is committed to building a workforce through fair, equitable, and accessible hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve and to promote a respectful, inclusive, and equitable workplace.

    We invite all interested individuals to apply and actively encourage applications from members of groups with historical and / or current barriers to equity, including, but not limited to :

  • First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
  • members of groups that commonly experience discrimination due to race, ancestry, colour, religion and / or spiritual beliefs, or place of origin;
  • persons with visible and / or invisible (physical and / or mental) disabilities;
  • persons who identify as women; and persons of marginalized sexual orientations, gender identities, and gender expressions
  • For questions or to request accommodations during your recruitment, onboarding or employment, please contact talentmanagement@regionofwaterloo.ca, or by calling our Service First Contact Centre at phone number (519) 575-4400.

    Use of Artificial Intelligence in the Hiring Process : Region of Waterloo may use artificial intelligence (AI) tools to enhance efficiency during the recruitment process. However, applications will also be reviewed by a member of our Talent Acquisition team to ensure a fair and thorough assessment. AI does not make final hiring decisions.

    Please note : candidates will be provided an update on their application. Please check your spam or junk folder occasionally as some candidates have noticed our emails in those folders (Gmail and Hotmail in particular).

    #J-18808-Ljbffr

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    Guest Services Program Assistant Schneider Haus • Kitchener, Region of Waterloo, CA

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