Administrative Assistant

We are seeking a proactive and highly organized Administrative Assistant for a short-term contract role based in downtown Toronto. This position provides essential operational support to the Director of Corporate Services and ensures the smooth day-to-day functioning of a professional regulatory environment.

This is an ideal role for a self-motivated professional who can hit the ground running and thrives in a collaborative, detail-oriented office setting.

Advantages

Employment Type : Contract (Week-to-week)

Location : Toronto, ON (Onsite)

Hours : 8 : 30 AM – 4 : 30 PM (Flexible : 30 hours / 4 days or 37.5 hours / 5 days)

Pay Range : $25.00 – $30.00 per hour

Start Date : ASAP

Responsibilities

Executive Support : Manage the Director’s calendar, prioritize emails, and coordinate travel and accommodations.

Office Management : Oversee daily operations, including mail distribution, courier services, and greeting guests.

Inventory Control : Monitor and restock all office and kitchen supplies while ensuring cost-effectiveness.

Meeting Logistics : Schedule meetings, record detailed notes, and organize catering for Board and committee sessions.

Financial Admin : Process invoices, reconcile credit card expenditures, and track travel claims and expenses.

Facilities Coordination : Liaise with property management for office maintenance and manage relationships with equipment vendors.

Communication : Handle professional phone inquiries and draft routine correspondence for internal and external stakeholders.

Documentation : Maintain secure electronic and hardcopy files while ensuring strict confidentiality of sensitive data.

Qualifications

2 years of experience in a similar role

Non profit organization nice to have not necessary

French is an asset

Summary

If you are a proactive administrative professional who can hit the ground running in a fast-paced environment, we encourage you to apply today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.