Workforce management analyst Jobs in Oshawa, ON

We’ve said GAME ON, and we mean it – OLG is rapidly transforming its organization to better serve Ontarians by delivering great gaming experiences through our digital, retail lottery, and land-based gaming channels. Over the course of fiscal 2022-23, OLG delivered a record $2.5 billion in net profit to the Province of Ontario. OLG is now expanding our horizons even further, with a new strategic direction, to become a world-class gaming entertainment leader with a globally admired digital platform.

We are ready to take this game to the next level and need a passionate Transaction Analyst to take the responsibilities of this position include analyzing and processing invoices, credit card transactions, employee expense reimbursements using various payment methods, in an accurate and timely manner while ensuring adherence to payment terms, policies, taxation and banking requirements. Responsibility for reconciliation of gaming revenue to ensure accurate and timely.

YOUR ROLE IN THE GAME

Reporting to the Sr Manager Financial Transactions, you will be empowered to :

• Invoice Processing, Analysis and Reconciliations :

Prioritize, review, and process a high volume of invoices using advanced accounting software, ensuring accuracy and compliance.

Conduct thorough analysis, reconciliation, and tracking of invoices to ensure adherence to payment terms, maximization of discounts, and avoidance of interest charges.

Proactively review invoices ensuring the appropriate tax applications (HST, GST, non-resident withholding, etc.) have been selected to support accurate and timely remittance of taxes.

Verify non-Po invoice approval are in alignment with Delegation of Financial Management Authority policy (DOFMA).

Assist in resolving purchase order and receiving related challenges.

Perform payment functions via Electronic Funds Transfer and cheque methods, leveraging automated technology solutions to ensure seamless and accurate processing.

Process wire payments, leveraging automated technology solutions in Canadian and US currencies for domestic and international customers, ensuring appropriate routing information and bank requirements are met.

Assist with credit card program activities, including tracking of invoices and timely submission of statements, reviewing transactions and escalating issues for resolution.

Ensure compliance with corporate policies, procedures, AGCO regulations, tax legislation, and audit requirements, using advanced knowledge of policies and regulations.

Support T&E Specialist in the review of employee expenses ensuring accuracy, completeness, collaborating as required to resolve policy compliance issues.

Assist T&E Specialist in the retrieval, compilation, and review of expenses for Integrity Commissioner reporting purposes, leveraging ability to handle sensitive information with discretion and accuracy.

Provide timely support to internal and external OLG customers and stakeholders by responding to enquiries, resolving issues, and clarifications regarding OLG policies and procedures.

Assist in diagnosing and resolving system performance issues, investigate and report causes of errors and discrepancies in payments, and support the implementation of preventive measures.

Participate in semi-annual testing of financial system feature enhancements related to accounts payable functionality, requiring advanced technical proficiency.

Generate various accounts payable reports, including aged liability, receipt accrual and payments actioning discrepancies and outstanding items.

Maintain vendor invoices and employee expenses in accordance with Enterprise Documents Records Management (EDRM) practices, to ensure timely retrieval for payment, audit purposes, and financial information requests.

Coordinate new employee setup and orientation to OLG, the financial transactions team and liaison with other groups to ensure successful onboarding.

Support the Senior Manager in preparing for and responding to internal and external audits, demonstrating an understanding of audit processes and requirements.

Perform administrative tasks including filing, scanning, and copying.

Analyze and review the daily revenue file from Service Providers and internal source systems, ensuring that the file is received on a timely basis, free of material misstatement and is in accordance with IFRS and / or service provider agreements as required.

Perform threshold analysis on the daily revenue file, as required, to determine if there are issues requiring investigation and liaise with service provider staff and Accounting for resolution.

Monitor variance resolution to assure completeness on a timely basis.

Communicate with Corporate Accounting, FP&A and Treasury on a regular basis.

Responsible for the compilation of fiscal year-end audit samples and participation in walkthrough requirements with external auditors.

WHAT YOU NEED TO PLAY

Work Experience : 2-3 years of experience in similar responsibilities in a Finance division of a mid to large scale organization.

Education : University or college degree / diploma in finance, business, or accounting | Sound knowledge OLG operations and Accounts Payable / Procurement functions | Knowledge of accounting principles, practices, and procedures including International Financial Reporting Standards (IFRS) | Knowledge of tax and banking legislation.

Critical Skills :

Communication – well developed verbal, and written communication skills combined with attention to detail and effective organizational and time management skills.

Analytical and problem-solving skills ability to investigate discrepancies and collaborate with internal customers, peers, and external stakeholders to resolve issues.

Technological proficiency – knowledge of Microsoft Office Suite (Word, Excel, TEAMS) and D365 (Accounts Payable / Procurement and / or Expense Management) functions would be an asset.

Functional expertise in finance / accounting applications or accounts payable policies and procedures would be an asset.

Collaboration & Fun : inclusive and collaborative work style while creating fun and excitement in our work.

Integrity and Trust : do what's right and operate with transparency and openness.

PERKS OF JOINING OUR TEAM

Part of a Bigger Picture : socially responsible company that gives back all its profits to the province and people of Ontario.

Flexible Work Environment : to help balance both work and life.

You Matter : family friendly work practices and hybrid work.

Freedom to Innovate : supports new and better ways to be successful.

Be your Authentic Self : environment that values diversity as a source of strength.

Learning Galore : 24-7 access to robust online learning programs.

Public Service Pension Plan : participate in a major defined benefit pension plan sponsored by the Government of Ontario.

Variable Pay Program : performance-based incentives to share in our success (Permanent OLG Employees Only).

Learn about OLG – GAME ON!

OLG’s purpose is to contribute to a better Ontario by delivering great entertainment experiences for our customers. We are a multi-billion-dollar organization with a wide array of business lines including, lottery, land-based casinos, digital lottery and casino, horseracing, and charitable gaming. OLG is amidst a massive transformation focusing on being customer obsessed and bringing our digital business to a whole new level.

The key to our success is our people . Our culture will be grounded in true, positive partnerships that embrace trust, clarity, and openness in all that we do. We are supporting and empowering employees and teams across the organization through greater accountability, leadership development and growth opportunities. OLG is embracing more flexible work options and family friendly work practices including hybrid work.

Equity, diversity, and inclusion are essential elements of our culture and cornerstones of the Five Truths that OLGers Live by. At OLG, our employees have the space to be themselves and use their perspectives and skills to benefit the people and the Province of Ontario.

While we are re-shaping and growing our business, we are unwavering when it comes to living our purpose, and ensuring our business delivers meaningful benefits for the people of Ontario . OLG’s net profits are reinvested back into the province, contributing to the quality of life for Ontarians.

To learn more about OLG go to our website at www.olg.ca.

We look forward to hearing from you, interested applicants please apply online by January 10, 2025.

OLG is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Please contact Human Resources at [email protected] if you require accommodation at any time throughout the hire process.

We thank you for your interest in this opportunity; however only those individuals selected for an interview will be contacted.

Personal information is collected by the Ontario Lottery & Gaming Corporation (OLG) and / or its third party service provider(s) under the authority of the Ontario Lottery and Gaming Corporation Act, 1999, SO 1999, c 12, Sch L and the Employment Standards Act, 2000, S.O. 2000, c. 41 (as amended) and will be used for the purpose of determining qualifications for employment with OLG and for recruitment modernization initiatives. The information will be managed in accordance with all applicable laws, OLG’s Protection of Privacy Policy (the Policy) and related policies and procedures. For any questions about this collection, please contact [email protected] , 800-70 Foster Drive, Sault Ste. Marie, ON, P6A 6V2.

Make a Difference. Join team OLG.

Looking for a rewarding career in the exciting gaming industry and want to make a difference?

Attention Students! Do you have an interest in Digital Gaming? What about a career in Sustainability & Social Impact? Ever considered a career in Business Development? We have various corporate divisions filled with exciting opportunities for you to launch your career here at OLG!

When you join OLG, you’ll help deliver a winning experience for the people of Ontario while levelling up your career in a collaborative, innovative environment. You’ll help deliver exciting entertainment experiences for our players. You’ll help improve life in Ontario, because at OLG 100% of our profits go back to the province. At OLG we think big, move fast, and welcome change. We are bold, curious, open, and always taking our game to the next level.

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