People & Office Experience Administrator

Some would say we're in the pension business. We like to say we're in the people business. One that focuses on creating an inclusive and diverse culture for everyone who comes through our doors. One that puts our 60,000 members at the heart of everything we do because they deserve nothing less than a secure, stable future to build upon. One that can include YOU.Who we areProvident10 is the largest pension plan in Newfoundland and Labrador and one of the largest pension plans in Atlantic Canada - representing 1 in 9 Newfoundlanders and Labradorians. Our team proudly oversees the pension administration and investment management of the $11 billion Public Service Pension Plan Fund.Modern. Focused. People Centric. The foundation for our vision.For us that means creating a seamless experience for members and a positive culture for our employees; ensuring the organization remains efficient and agile, as we continue to make smart investments for growth - all while embracing technology and ensuring a consistent experience for our members.What it's like to work at Provident10We're proud to have been named one of Atlantic Canada's Top Employers in 2024, for the third year in a row! We earned the designation by focusing on elevating the employee experience and making Provident10 a great place to work.We're committed to offering a total rewards program to employees, including : Membership in a defined benefit pension plan with employer matched contributions. Vested members of the Public Service Pension Plan can rest assured knowing that they will receive a predictable retirement income for life, without having to worry if their benefits will run out or be terminated. Learn more about our plan here.Comprehensive health and dental plan, including new initiatives driven by a health & wellness committee, like in-house vaccination clinics and mental health support programs.Learning and development program focused on supporting employees in reaching their career goals.Maternity leave top-up program for new and expecting parents.Performance management program with the potential for annual salary increases and a short-term incentive.Progressive annual leave program with a minimum of 15 paid days.A hybrid work arrangement, with flexibility to work remotely up to two days per week.The OpportunityWe're inviting applications from highly motivated and detail-oriented individuals to join our team as People & Office Experience Administrator! Reporting to the Director, People & Culture, the Administrator will assist with HR administration, recruitment, benefits, performance management, and learning & development, while also helping to manage office operations and ensure our workspace remains inviting and efficient. If you're passionate about creating an exceptional employee experience, are organized, and detail-oriented, we want to hear from you!Your key activities will include : HR Administration SupportMaintain accurate and up-to-date employee records, ensuring compliance with company policies and legal requirements.Assist in all elements of the recruitment and onboarding process, from creating and posting job ads, to participation in employee onboarding.Coordinate and track learning and development initiatives, including scheduling training sessions and assisting with onboarding for new employees.Support the management of employee benefits administration, including enrollment, changes, and communication with employees.Assist in the performance management process by developing and coordinating the necessary documentation for performance reviews and goal tracking.Monitor and review activities to ensure all processes are executed in compliance with internal controls.Other ad-hoc responsibilities as required.Facilities & Office Management : Support on all elements of office space planning, including coordinating seating arrangements, engaging with vendors, conducting research, and ensuring legal compliance.Oversee day-to-day office operations, ensuring the workspace is well-organized and conducive to productivity.Coordinate with facilities vendors for regular office maintenance, including repairs, cleaning services, and supplies.Manage office key distribution and access control.What you'll bring to the role : Post-secondary degree or diploma in Business, with a concentration in Human Resources.Foundational knowledge of key HR principles.Strong interpersonal and communications skills with client care excellence and the ability to build connections.A high standard of professionalism and confidentiality in handling sensitive information both internally and externally.Attention to detail and a high level of accuracy.Experience with ADP / Workforce Now Software would be considered an asset.Experience working in a unionized environment would be considered an asset.Salary Range : $51,100 - $71,500Application Deadline : January 8th, 2025While only those individuals selected for an interview will be contacted, we extend our appreciation to all applicants for your interest. If you require an accommodation during the recruitment process, please reach out to our People & Culture team at [email protected] and we will work with you to provide the support you need.At Provident10, diversity is the cornerstone of our culture. Just like a well-balanced investment portfolio is key to financial success, having a diverse team is essential for our growth and resilience. We are committed to fostering an environment where every individual feels valued, respected, and empowered to contribute their unique perspectives. We actively promote diversity in our workplace, provide equitable opportunities for growth, and support initiatives that advance inclusion and belonging. Our dedication to diversity, equity, inclusion and belonging ensures that we not only thrive as a company but also contribute positively to our community, our members, and our industry.SkillsOrganization, Professionalism, Excellent communication and interpersonal skills, General Office Administration, Human ResourcesArrayAbout Provident10Financial management and future planning is evolving, and Newfoundland and Labrador has changed with it. In December 2014, the Government of Newfoundland and Labrador (GNL) and the five largest unions in the province announced a Joint Sponsorship Agreement to create an independent pension entity, Provident10. We deliver plan administration services and oversee management of the $11 billion Public Service Pension Plan (the Plan) investment portfolio. We are proud to govern the largest pension plan in the province with over 60,000 members. Learn more about the Plan, our investment strategy, and working with us here.