administrative assistant

Work setting

• Consulting firm

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Direct and control daily operations
• Evaluate daily operations
• Supervise other workers
• Determine and establish office procedures and routines
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Maintain and manage digital database
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met

Computer and technology knowledge

• MS Outlook
• MS Windows
• MS Word
• Adobe Acrobat Reader
• Electronic mail

Area of work experience

• Immigration

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Team player
• Client focus
• Quick learner

Employment terms options

• Morning
• Day

Support for newcomers and refugees

• Supports newcomers and / or refugees with foreign credential recognition

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers