Manager

Overview

The Bid Manager will lead end-to-end bid management activities for railway and metro projects, ensuring timely, compliant, and competitive submissions across online and offline tendering platforms. This role requires strong strategic, technical, and commercial acumen to manage the bid lifecycle—from tender identification and analysis to final submission and post-bid follow-ups. The Bid Manager will collaborate with cross-functional teams to secure high-quality bids that enhance win probability and strengthen the company’s position in the railway industry.

Roles And Responsibilities

• Tender Identification & Strategy Development: Identify relevant tenders for railway, metro, signalling, OHE, civil, systems, and EPC projects across major e-tender portals. Evaluate tender eligibility, scope, and competitiveness to advise management on bid/no-bid decisions. Formulate bid strategy in coordination with Business Development and Project teams.
• Bid Planning & Coordination: Prepare bid schedules, internal workflow plans, and responsibility matrices to ensure timely task execution. Engage with internal teams (Technical, Estimation, Costing, Legal, Finance, HR, QA/QC, and Procurement) to gather necessary inputs. Conduct internal kick-off meetings for effective cross-functional coordination.
• Bid Documentation & Submission: Lead drafting, compilation, and review of technical and commercial proposals. Ensure complete, accurate, and compliant submission—both online (E-tender portals) and offline. Review tender documents, corrigenda, addendums, and ensure adherence to all instructions.
• Costing & Commercial Alignment: Coordinate with Estimation and Finance teams to finalize pricing, BOQs, cash flows, and payment terms. Analyze commercial risks and propose mitigations to management.
• Stakeholder Engagement: Communicate with clients, authorities, partners, and vendors for clarifications and data collection. Facilitate discussions for JV, consortium, subcontracting, or partnership arrangements when required.
• Compliance & Governance: Ensure compliance with industry standards, eligibility norms, statutory requirements, and client guidelines. Maintain updated records of all submitted tenders, clarifications, and correspondence.
• Post-Bid Activities: Track tender evaluations, respond to queries, and lead negotiations with authorities. Support smooth handover of awarded projects to execution teams.
• Reporting & Performance Monitoring: Prepare regular MIS reports on tender pipeline, win-loss ratios, compliance status, and strategic insights. Provide recommendations to improve bid quality and success rate.

Qualifications

• Education: B.Tech in Civil / Electrical / Mechanical / Electronics Engineering (preferred).
• Experience: 5–10+ years of experience in bid management for railway or large-scale infrastructure projects. Strong exposure to railway systems, signalling, OHE, track, or EPC environment is highly desirable. Hands-on experience with government E-Tender portals (IREPS, GeM, Indian Railways, Metro Portals, etc.).

Skills

• Deep understanding of tendering, public procurement, and railway project requirements.
• Strong technical and commercial knowledge of railway EPC components.
• Excellent planning, coordination, and communication skills.
• Proficiency in MS Office, tender management tools, and document control.
• Ability to lead multi-disciplinary teams under stringent timelines.
• Strong analytical skills and attention to detail.

Bid Management – Key Result Areas (KRA) / KPIs

• Accurate, compliant, and timely bid submissions.
• High-quality technical and commercial proposal preparation.
• 100% adherence to tender requirements and documentation standards. Maintain complete and audit-ready tender records.
• Efficient costing coordination and risk identification. Support in developing competitive pricing strategies.
• Seamless coordination with internal teams, partners, and vendors. Effective communication with clients for clarifications.
• Provide detailed MIS reports, win-loss analysis, and strategic feedback. Continuous improvement recommendations for bid success.
• Tender Turnaround – % of tenders submitted within scheduled timelines.
• Win Rate – Ratio of bids won versus bids submitted.
• Documentation Quality – % of bids submitted with zero compliance deviations.
• Cost & Value Contribution – Savings or competitive advantages achieved through optimized costing.