EXEC ADMIN - Executive Administrative Assistant

Job Description

Salary Range : $61,966.26 to $70,087.08 per annum

Union / Excluded : Excluded

Security Screening : Required

Job Type : Regular full time

Additional Info : An eligibility list to fill future vacancies may be established. Testing will be required.

We are seeking an Executive Administrative Assistant to join our team in the Office of the Municipal Pension Board of Trustees in VICTORIA, British Columbia, Canada.

Are you a proactive and organized professional who wants to make a significant impact?

We’re looking for an exceptional Executive Administrative Assistant (EAA) to provide essential support to our Executive Director and board office team.

In this critical role, you'll handle complex, sensitive, and urgent matters with efficiency and discretion. Your ability to prioritize, adapt to shifting demands and contribute effectively to the workflow and communication within the team supporting the board will be key to your success.

We're looking for a forward-thinking individual with excellent organizational skills who works with professionalism, discretion and tact. If you are flexible, resourceful and adaptable in a fast-paced environment, you’ll thrive in this position where no two days are the same.

Responsibilities

Scheduling & Coordination

• Manage the Executive Director’s calendar, schedule meetings, prioritize tasks, and adjust as needed.
• Coordinate meetings and events, including logistics such as facilities and catering.
• Arrange travel and accommodations, prepare expense reports and ensure proper documentation.

Communication & Documentation

Records & Administrative Support

Qualifications

Must have

Knowledge, Skills and Abilities

Application requirements

Cover letter

Please do not submit a cover letter; it will not be reviewed.

Resume

A resume is required as part of your application. Ensure your resume includes your education, the start and end dates (month and year) of your employment, and any relevant information that relate to the job requirements.

Questionnaire

As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements. Responses will be used to shortlist applicants against the job requirements. Please allow approximately 10 minutes to complete this questionnaire.

Applications will be accepted until 11 : 59 pm PST on the closing date. Late applications will not be considered.

Diversity & Inclusion

BC Pension Corporation is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all.All qualified applicants will receive consideration for employment without regard to race, national origin, age, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodations upon request. If you require assistance or accommodation due to a disability, please email us at jobs@pensionsbc.ca.

Thank you for your interest in working with us. We will let you know about your status in this competition as soon as possible. If you have questions about this opportunity, please email us at jobs@pensionsbc.ca.

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