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Accounts Administrator, Alberta
Accounts Administrator, AlbertaShape Properties Corp. • Calgary, AB, CA
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Accounts Administrator, Alberta

Accounts Administrator, Alberta

Shape Properties Corp. • Calgary, AB, CA
30+ days ago
Job type
  • Permanent
Job description

SHAPE is the real estate investment, development and management company leading some of the largest and most exciting projects in North America including The Amazing Brentwood, The City of Lougheed and RC at CF Richmond Centre.

Through our fully integrated platform, SHAPE specializes in complete neighbourhoods with a top-calibre mix of shops, restaurants, residences, entertainment and a complete range of daily services on rapid transit. By executing on every stage of the real estate process, from land acquisition to property management, we are able to collaborate more efficiently, work seamlessly and perform at the highest level. Every SHAPE property reflects lasting vision, bold creativity and obsessive attention to detail.

Our projects are complex, our vision is simple : deliver social and financial value for generations. With a proven ability to raise the bar across our diverse portfolio of assets, we build on where we’ve been to push the edge of better : for industry standards, quality of life and return on investment.

ABOUT THE ROLE

SHAPE is seeking an energetic, enthusiastic Accounts Administrator for its Destination : Deerfoot City and Skyview Power Centre locations in Alberta based out of Deerfoot City. If you thrive on fresh ideas, shy away from the conventional, and enjoy working in a fully collaborative team setting, join our young and dynamic team to be architect of the shopping centre’s engagement strategies.

Primary Job Responsibilities

Accounts Receivable

  • Daily bank deposits of rental payments, applying payments to charges, adjustments to tenant accounts and NSF cheques
  • Preparation of account statements and monthly utility charges, miscellaneous charge backs
  • Reviewing and posting monthly percentage rent billings
  • Prepare monthly tenant PADs
  • Collection and follow up of outstanding rents and other receivables, reconciling clearing accounts, security deposit account
  • Work with Property Manager on escalating collection efforts on arrears, including issuing default or demand letters, corresponding with legal team, negotiating with tenants and preparing write-off forms
  • Fully responsible for Accounts Receivable is current and other issues with tenants are dealt with in a prompt manner

Lease and Accounts Administration

  • Tenant correspondence – liaising with tenants when they have questions on monthly billings, GLA calculations, yearend recoveries, etc.
  • Communicating with tenants to ensure that policies and leases are properly followed, logged, and maintained tenant files
  • Tracking lease commencements. Preparing new rental package to new tenants
  • Initial set up of new leases, lease renewals, lease amendments, lease terminations, and rent changes in Yardi Voyager
  • Read, interpret lease documents as they relate to financial aspects of tenancies and reflect these in Yardi accordingly.
  • Maintain the tenant database in Yardi Voyager
  • Running weekly catchups
  • Running lease master listings

    • Property Revenue Analysis

  • Percent Rent – Monthly billings (LYE, Permanent, TOAs and % in lieu) Accruals, Matching, Updating schedules and reconciling GLAs
  • Entering pre-bill rates for recoveries, property taxes, utilities, etc and issue annual rental statements to tenants
  • Post prior year CAM recoveries and issue CAM statements to tenants
  • Preparing, reviewing and posting monthly rent roll and recurring charges
  • Catchup Billings – review leases, Logs, % rent, other and posting
  • Point-person for lease entry related question

    • Accounts Payable

  • Process AP invoices including reviewing GL coding, match invoices with POs and data entry into Yardi Voyageur
  • Compare invoices received with PO’s issued and service contracts or agreements. Investigate and resolve discrepancies
  • Liaise with vendors on invoicing, discrepancies and payment status
  • Preparing bank transfer request forms and cheque requisitions as needed

    • General Accounting Duties

  • Reconciliations for monthly credit card statements, gift card programs and petty cash
  • Preparing monthly, quarterly, and year-end accruals for operational costs, marketing costs, capital costs
  • Prepare journal entries to reclass expenses or revenue to reflect proper accounting
  • Budgeting – assist with preparing operations and marketing revenue and expense budgets, review of financial statements, complete monthly variance reports, track utility consumption
  • Monitor expenses on a monthly basis, reviewing actual performance against budget and conducting monthly variance analyses, and recommending solutions
  • Fully participate in operational and accounting team meetings to ensure operational changes are reflected financially

    • Other General Duties

  • Prepare and distribute correspondence including tenant letters
  • Special projects as may arise
  • Assist in the development, documentation, and maintenance of lease admin processing policies and procedures
  • Assist with the setup of new properties, as needed
  • Other duties and projects as reasonably required by The Company

    • Qualifications

    Required Knowledge, Skills, and Abilities

  • Excellent interpersonal, organizational, mathematical, and communication skills
  • Basic understanding of lease interpretation
  • Strong computer skills (Word, Excel) and the ability to work well in a deadline driven environment
  • Knowledge of Yardi and Sage is preferred

    • Required Training and Experience

  • Post-secondary education in Business is preferred
  • 2+ years of related industry experience with an emphasis on accounting / bookkeeping

    • Salary Range : $58,000-60,000 / year

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