Are you interested in working with our dynamic and progressive school division to pursue excellence in education for students, professional learning opportunities, a flexible health benefits package, and a workplace that embraces diversity? Then we are the place for you!

Who we are and what we value :

Parkland School Division (PSD) is a large progressive school jurisdiction serving Spruce Grove, Stony Plain, Fort Chipewyan and Parkland County. PSD meets the diverse educational needs of over 12,000 rural and urban students among 23 sites, including outreach schools and alternative education programs.

Our values are what guide us. We strive for learning opportunities that are purposeful, essential, relevant, authentic and responsive while aiming for excellence in achievement. PSD also values trustworthy, respectful relationships that promote resilience as students and staff work towards our Ultimate Goal : Student Success & Well-being.

The Opportunity :

The Parkland School Division currently has a Part-time Permanent Secretary II (0.571 FTE) position available at Connections for Learning at either the Stony Plain and / or Spruce Grove Campus. As part of this role, you will support the Schoology platform for the Virtual Learning program from a clerical lens including account creation, course set-up and enrollment, syncing with Powerschool and trouble shooting, as needed.

Function and Purpose of Position

Secretary II’s are the frontline representative of the school who are the first point of contact with students, parents and general public. The Secretary II will have strong administrative skills and will support the school’s front office to ensure tasks are completed in a timely manner. Effective interpersonal skills are essential to deal with a variety of situations that arise in a school setting. A team player approach to all situations is essential with friendly and flexible characteristics are a must.

Secretary II’s may :

• Work under the direction of the Principal and / or designate
• Work independently and collaboratively as part of a team
• Must enjoy working with students, families and the general public
• Must be flexible and prioritize responsibilities as required.

Administration and Instructional Support

Student Assistance and Personal Care

Communication and Reporting

Supervise Students

Other Duties

Qualifications : a) Education :

i) High School Diploma

ii) Completion of Office Administration / Accounting Diploma or equivalent

iii) Non-Violent Crisis Intervention and First Aid certificate would be an asset

b) Experience :

i) 3 to 5 years of related experience.

ii) Power School experience would be an asset

iii) Alberta Education Extranet & PASI experience would be an asset

iv) Ipad Apps experience would be an asset

v) Google Drive training would be an asset

vi) Proficient computer skills using Microsoft, Google, and IPad apps

vii) Previous experience working in a school setting is required

Equivalencies will be considered.

Knowledge and Skills :

This work is most rewarding for those who enjoy working with children (especially physically, emotionally and behaviorally challenged children), having clear rules and guidelines for their work, and finding innovative ways to handle situations.

Decision Making

Secretaries are required to make good decisions to solve problems, assist student and parents, and provide support to the school’s office. It is essential to have great time management and organization skills to set competing priorities to meet time sensitive deadlines.

Working with Others

Effective team building and collaboration skills are required to keep the school’s front office organized and meeting the needs of students, staff and parents. A positive team player with a commitment to build relationships with other staff.

Physical Demands

The Secretary II may be required to routinely lift items weighting up to 50 lbs. Sometimes, heavier lifting may be required.

Working Conditions

Secretaries work indoors except when supervising children outdoors or going on field trips.

Secretaries may have the same holiday schedule as teachers, including a long summer break as well as winter and spring breaks. However, they work on a ten-month contract basis and therefore are not paid during the summer months.

The scheduled hours to be worked will be determined by each specific position.

This position may require the use of a personal vehicle.

Additional Information

Secretaries must agree to respect the confidentiality and personal integrity of students, parents, teachers and other staff.

This position requires an original copy of a current clean criminal record check with vulnerable sector and an original copy of a child intervention record check.

This position is covered by the Canadian Union of Public Employees Local 5543

Hours of Work : 20 hours / week (Monday : 8 : 30 AM to 3 : 00 PM and Wednesday & Thursday : 8 : 30 AM - 4 : 00PM)

Pay Rate : $23.40 - $26.35 / hour (Pay Group 3)

ONLY ONLINE APPLICATIONS SUBMITTED THROUGH APPLY TO EDUCATION WILL BE ACCEPTED.

How to Apply :

Applying is a two-step process. First you must register and create a portfolio, then you must apply to the job posting by following the steps below :

Click the position title of the job that you wish to apply to and then scroll down to the bottom of the page and click 'APPLY'.

Jobs that you have applied to will appear under the ‘Jobs Applied To’ tab in the Job Postings section. You will also receive a confirmation email.

For technical support while applying to a position online, please contact our service provider for assistance :

Apply to Education

Phone : 1-877-900-5627

Email : [email protected]

Hours : 5 : 30am-5 : 00pm, Monday through Friday

We thank all applicants for their interest, however only those candidates selected for an interview will be contacted.