Executive Assistant

We are seeking a dynamic, "hungry," and highly proactive Executive Assistant to support a visionary CEO at a prominent national non-profit association. Following a recent leadership transition in late 2025, the organization is looking for a strategic partner who can adapt to a fast-paced, high-energy environment and help streamline executive operations.

The ideal candidate is an "entrepreneurial" administrative professional who doesn't just take direction but anticipates needs, queues up tasks, and keeps the CEO’s day-to-day operations moving at peak efficiency.

Advantages

Compensation : $36.00 / hr

Work Model : On-site (5 days per week initially; potential for hybrid transition to 4 days on-site)

Employment Type : 1–3 Month Contract with strong Temp-to-Perm potential

Responsibilities

Key Responsibilities :

Executive & Board Support : Provide high-level coordination for the CEO and the Board of Directors, including meeting preparation, minute-taking, and tracking critical action items.

Strategic Calendar Management : Manage a complex and shifting executive calendar, ensuring maximum efficiency and prioritizing high-value engagements.

Travel & Logistics : Coordinate comprehensive domestic and international travel itineraries, including flights, ground transport, and venue logistics.

Board Liaison : Serve as a primary point of contact for Board and Committee members, facilitating professional communication and governance records maintenance.

Operational Support : Assist regional offices and the executive team with scheduling and event-season support (particularly during peak Spring and Fall cycles).

Proactive Task Management : Anticipate the CEO’s to-do list, manage files with high acumen, and provide daily "action lists" to ensure organizational priorities are met.

Qualifications

Qualifications & Skills :

Experience : 5–7 years of executive administrative experience, specifically supporting C-Suite leaders and Board / Committee members.

Software Proficiency : Expert knowledge of Microsoft Office (Outlook Calendar, Teams, PowerPoint) and experience using CRM platforms (e.g., Microsoft Dynamics).

Communication : Exceptional written and verbal communication skills with the ability to draft professional correspondence for diverse stakeholders.

Education : Post-secondary education in Business Administration, Communications, or a related field is preferred.

Summary

Next Steps :

If you are a seasoned EA looking to make a significant impact under new leadership, we want to hear from you.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.