Administrative Coordinator

Hey there!

Are you the type of person who sees a challenge and says, “Let me handle this”? Do you thrive on variety, crave ownership, and love tackling new opportunities head-on? Welcome to DataDocks—a tech company that’s anything but corporate. We’re profitable, bootstrapped, and all about creating meaningful work without sacrificing what matters most : life outside of it.

We’re looking for an  Administrative Coordinator  who’s part problem-solver, part multitasking ninja, and 100% a "doer." Someone who can dive into the fast-moving, ever-changing flow of our day-to-day operations and bring order, structure, and creativity to everything they touch. If you’re the kind of person who thrives on rolling up your sleeves, juggling multiple hats, and leaving no detail overlooked, you might just be our next superstar.

What You’ll Be Doing

We’ll be honest—this isn’t your typical admin role. You’ll be wearing many hats and making an impact across all corners of our business. Here’s a taste of what you’ll tackle :

• Keep the Business Running Smoothly
• Write and refine key documents like IP policies, SOC II materials, and operational guides. Your work will ensure we’re sharp, compliant, and ready for anything.
• Handle follow-ups, correspondence, and everything in between with professionalism and polish.
• Own Accounts Receivable (AR)
• Send invoices, ensure we’re set up with AP, and resolve any outstanding issues with clients.
• Learn and Test Our Software
• Get hands-on with updates and upgrades, testing fixes, and learning how our platform solves real-world problems for our customers. Your feedback will ensure everything works seamlessly before it reaches the people who rely on us.
• Support Sales Efforts
• Follow up on leads, gather critical information, and prep materials to help us win deals.
• Help Us Grow the Team
• Post job ads, screen resumes, schedule interviews, and assist with onboarding when we find the right people.
• Make Things Happen
• Organize team retreats, coordinate swag, streamline workflows, and tackle whatever else comes your way.

Your work will touch every corner of our business. You’ll make a real difference—and you’ll never, ever be bored.

About Us

At DataDocks, we’ve been on a mission to make life easier for logistics teams everywhere. What started as an idea in a spare bedroom has grown into a thriving SaaS platform used by some of the world’s biggest brands to book trucks and organize their operations more effectively. And here’s the kicker—we’ve done it all without outside funding. DataDocks is 100% bootstrapped, built from the ground up with care, grit, and a relentless focus on what matters most : our customers.

We’re proud of what we’ve built so far, but we’re even more excited about where we’re headed. Our small, passionate team has made it all possible, and we’re always looking for people who share our excitement for solving real-world problems and building something incredible. If that sounds like you, we’d love to hear from you.

Ready to Join the Team?

If you’re looking for a role where no two days are the same and you get to make a real impact, send us your application. Let’s make something great together at DataDocks.

Requirements

What We’re Looking For

Benefits

Why You’ll Love It Here