Corporate Legal Assistant

Cartel Inc.
Toronto, CA
$78K a year
Full-time

Job Description

Corporate Legal Assistant

Salary : Up to $78K

Key Responsibilities

  • Provide dedicated support to four corporate lawyers
  • Prepare and process correspondence, memoranda and legal documents according to the firm’s standards, using the firm’s word processing and document management software
  • Compose and draft routine cover letters and documents
  • Proofread documents and check for appropriate formatting, spelling and grammar; prepare revisions and blackline documents as directed
  • Prepare closing books and index hyperlinking
  • Assist lawyers and students with the establishment and maintenance of online tools (Deal Room / ShareFile) for the purpose of facilitating legal transactions for the firm
  • Review and route incoming mail and fax communications; prepare and process outgoing mail and faxes; arrange specialized mail or messenger services, as required
  • At the direction of the lawyer, ensure email correspondence is filed to the appropriate client matter
  • Manage key dates and update calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities
  • Coordinate lawyer travel arrangements and travel expense reports using the firm’s Chrome River database
  • Update contact names and addresses in the firm’s InterAction database on a regular basis
  • Coordinate client meetings, including scheduling rooms and arranging for catering and / or audio-visual equipment using the firm’s Meeting Room booking software
  • Receive, handle, screen and / or direct incoming calls as directed by lawyer; respond to routine inquiries and requests from clients; take messages
  • Coordinate docket entry and submission according to the firm’s timelines for docket submissions
  • Prepare expense reimbursements and disbursement requests
  • Prepare client accounts and coordinate client billing matters with the accounting department
  • Work with the lawyer to enter new client and matter opening requests using the firm’s database
  • Coordinate and disperse tasks to be performed by various resource groups such as document specialists, billing specialists, etc.

while ensuring tasks are completed in a timely manner

  • Manage files, including opening new files and maintaining precedent files
  • Work with the records department to create, maintain and store client files as appropriate
  • Demonstrate teamwork and provide support to other legal assistants, as time permits
  • Provide support to other lawyers, clerks and / or students within the team structure in the absence of the regularly assigned assistant when dedicated support is not available
  • Work cooperatively with other departments and individuals in the firm

Qualifications

  • Community college certificate in a Legal Assistant program or equivalent
  • 3+ years of experience as a legal assistant
  • Exceptional communication skills, both verbal and written
  • Team player with a positive attitude
  • Takes initiative while using discretion and good judgment in decision making
  • Excellent technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat
  • Excellent client service skills
  • Highly organized
  • Excellent time management and prioritization skills
  • Strong attention to detail

Tagged as : Corporate, Legal Assistant

30+ days ago
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