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Airswift
Document Control Specialist IVAirswift • Calgary, Alberta, Canada
Document Control Specialist IV

Document Control Specialist IV

Airswift • Calgary, Alberta, Canada
30+ days ago
Salary
CA$36.00 hourly
Job type
  • Full-time
Job description

Our client, a major Oil and Gas company, is looking for a Document Control Specialist to join their team on a 1-year contract in Calgary or Edmonton.

Key responsibilities include:

  • Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan.
  • Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements.
  • Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata.
  • Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment. Proactively resolving problems and providing innovative solutions.
  • In addition, the role involves providing specialized and technical support and leadership to the project teams by:
  • Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities.
  • Recommending process improvements to enhance efficiencies within the team and stakeholder groups.
  • Offering expertise in using and integrating existing information management tools and applications (SharePoint, Excel, Word, PowerBI, Bluebeam, etc.) to facilitate effective project management.

Knowledge, Skills & Abilities:

  • Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience.
  • A minimum of five (5) years of experience in a project environment or equivalent related field.
  • Demonstrated expertise in identifying, tracking, and managing data pertaining to assets.
  • Proven ability to work autonomously and with minimal supervision.
  • Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams.
  • Experience and/or developmental knowledge of SharePoint or other document control systems.
  • Self-motivated team player with the ability to collaborate effectively with team members to achieve deliverables.
  • Exceptional analytical, interpretive, organizational, and problem-solving skills.
  • Capacity to handle a high workload, tight timelines, and high-impact activities.
  • Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements.
  • Outstanding communication skills, both written and oral.
  • Excellent interpersonal skills, displaying the ability to share experience and knowledge with others.
  • Possesses a keen attention to detail.
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Document Control Specialist IV • Calgary, Alberta, Canada

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