Manager, HR Operations and Systems - 7 months

About the Opportunity

• Lead processes for our end-to-end employee lifecycle and help develop solutions that enhance our overall employee experience

Support the integration of digital HRIS solutions to strengthen employee experience, engagement, and organization effectiveness

Provide subject matter expertise and work with business leaders to ensure processes are clear, followed, improved, or updated where need be

Develop and lead the bilingual HR Helpdesk team to deliver on employee life cycle activities (hiring, onboarding, leaves, creating offer letters, termination letters and actions, job changes, pay changes, system updates etc.)

Seek ways to continually improve on the support we provide to the business along with delivering day to day sometimes urgent responses and actions

Work collaboratively with the People Team leaders to support strategic short and long-term goals while building a trusted, collaborative, and supportive team approach

Ensure user adoption and Self-Service mindset by creating communication, correspondence and learning material associated with HRIS adoption and optimization

Subject matter expert and owner of HRIS system, HR policies and procedures including updating, maintaining, creating, posting, and managing annual review and sign off for all People Team policies. Ensures compliance with other teams in policy standards and adherence to Federal and Provincial employment legislation

Collaborates closely with Talent Acquisition, Talent Management and Total Rewards team supporting program administration tasks, cyclical execution of activities, reporting and communication

Responsible for the integrity, reporting and maintenance of employee data, privacy standards, cyber controls and working with internal audit teams to ensure compliance

Identify opportunities to continuously improve the overall operations of the People team from a process and technology lens. This can include automation, process / system efficiencies, knowledge management to elevate the overall employee experience

Work with internal IT partners to further develop and improve HRIS capabilities and system implementation

Participate in special projects for the People Team as required

About You

5+ years of experience leading a human resources team in an HR Administration and / or Operations

Digitally-savvy, with experience embracing technology and best use of data

3-5 years functional Workday HRIS experience considered a strong asset

Experience with workday configuration and user adoption considered an asset

Solid understanding of HR standards, practices, and procedures with proven experience in process improvement and standards elevation

Strong analytical mind; demonstrated critical thinking with strong problem solving and troubleshooting skills

Strong communication skills with all levels of the organization - both internal and external

Proven ability to identify opportunities, map vision, drive innovation and lead change (dream big things and make them a reality)

Passion for Sustainability and Diversity and Inclusion

Demonstrates Emotional Intelligence and builds trust and relationships with key stakeholders

Demonstrates flexibility and agility with ability to manage multiple projects simultaneously and to adapt to change

Ability to manage confidential and sensitive employee information

HR operations and experience in employee data management

University Degree or college diploma (ideally in Business, Human Resources or Organizational Development)

Salary Range

$90,000 - $110,000 / year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #469419.

This position for employment is for a current vacancy with Vaco / Highspring’s client.   You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer : Unless otherwise noted in the job description, the position Vaco / Highspring is filing for is occupied. Please note, however, that Vaco / Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco / Highspring will be otherwise assessed by recruiters and hiring managers. Vaco / Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.