Accounts Payable Clerk

Company Overview :

Kipling is one of Canada’s largest and most successful independent full-service property management companies. Our core focus is property management – both commercial and residential. With offices in Toronto, Kitchener-Waterloo, Calgary and Edmonton, Kipling currently manages over 28M square feet across 150 properties of various asset classes across Canada. Our reputation is built on trust, integrity, professionalism, and strong leadership, while our hands-on approach allows us to focus on creating well-managed and profitable investments for our clients : Trusted partners managing your real estate investments.

Position summary

We’re looking for a detail-driven Accounts Payable (AP) Clerk to support day-to-day payables. You’ll process high-volume vendor invoices (utilities, maintenance, tax, and services), ensure proper coding / approvals, and help keep vendor relationships smooth and compliant.

Responsibilities

• Invoice processing : Receive, match, code, and enter invoices; perform 2- / 3-way match to POs / work orders; validate HST treatment and property / GL coding. (Property-management AP best practices.)
• Approvals & compliance : Route invoices for approval; confirm contract rates and scope; monitor holdbacks / retentions and certificate of insurance / vendor onboarding requirements.
• Payments : Prepare EFT / ACH and cheque run; schedule payments to meet terms and optimize cash flow; reconcile vendor statements and resolve discrepancies promptly.
• Month-end support : Accruals, prepaid schedules, AP aging review, and assistance with audits; maintain accurate, organized records.
• Utilities & common charges : Track utility accounts, verify meter reads / allocations, flag anomalies; support tenant chargebacks as needed.
• Systems & data quality : Post transactions in the property management / accounting system (e.g., Yardi , MRI, or Sage 300) and Excel; maintain vendor master data.

The ideal candidate for this position will have the following background :

Kipling supports equal opportunities and invests in a diverse and multicultural work force that values individuals with unique personalities, goals, backgrounds and views. This reinforces Kipling’s culture, enhances collaboration and makes for an inclusive work environment.

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