Executive Assistant

Job Description

Job Description

Salary :

Are you the kind of person whos always three steps ahead, thrives on bringing clarity to chaos, and finds joy in keeping people, priorities, and plans perfectly aligned?

GHY is seeking a dynamic Executive Assistant to support our CEO and senior leadership team. This is more than just calendar management - its a high-trust, high-impact role at the heart of the business. Youll anticipate needs, manage schedules and communications, coordinate key meetings and projects, and use technology (including AI) to drive efficiency and results.

About GHY

GHY is an international customs broker and trade services group, designed to assist importers and exporters to buy and sell in world markets. Founded in 1901, GHY is one of Canadas oldest brokerage companies and has international offices in Toronto, Emerson, Winnipeg, Calgary, Vancouver, North Dakota, Washington, and South Carolina. GHYs structure is designed around providing sustainable corporate growth, strong client service, and opportunity to GHY associates. One of the most predominant aspects of our company culture is CARE. It is ingrained in all we do; relationships matter to us.

Why Join GHY?

At GHY, we prioritize your success and well-being :

• We CARE : flexibility, paid volunteer days, social committee, cultural surveys
• Fair Compensation : With scheduled salary assessments, salary scales, RRSP / DPSP program, Bonuses.
• Excellent Benefits : Subsidized health, dental, short and long term disability, AD&D, HSA, EAP and critical illness.
• Professional DevelopmentEmployee development, external training, leadership development, career planning & advancement.

About the Role

Position Overview

The Executive Assistant is a key partner to the Co-CEO, providing high-level administrative support to ensure their time is focused on strategic priorities. Acting as a trusted liaison, this role manages complex calendars, oversees communications, and supports the coordination of leadership meetings and key initiatives. The Executive Assistant also prepares professional documentation, reports, and ensures seamless execution of day-to-day responsibilities.

This role requires a proactive, highly organized problem-solver with exceptional communication skills and attention to detail. The ideal candidate is adaptable, thrives in a fast-paced environment, and brings a high level of professionalism, confidentiality, and sound judgment to every interaction.

Key Responsibilities

Serve as a key point of contact between the CEO and internal / external stakeholders, ensuring clear communication.Solve problems and handle unexpected situations with grace, tact and minimal disruption.

Plan and organize leadership team meetings, including agenda development, distribution of materials, logistical arrangements, and follow-up on action items.

Arrange all aspects of travel, including flights, accommodation, ground transportation, and detailed itineraries to ensure smooth and efficient trips.

Use AI-powered tools and digital platforms (e.g., Microsoft 365, Slack, Zoom, Asana, etc.) to improve workflows and automate routine tasks.

Handle sensitive information with the utmost discretion, maintaining confidentiality and trust at all times.

Working Conditions

About You

Qualifications

Experience

Skills

Apply now and take the next step in your career with GHY!

GHY is an equal opportunity employer, we are committed to providing an inclusive, accessible environment, and collaborating with applicants, employees, clients and guests to identify and effectively remove barriers, in a manner that respects the principles of independence, dignity, integration, reasonable accommodation and equal opportunity. We welcome and encourage applications from all persons. Individuals applying for employment with GHY may request accommodations at all stages of recruitment and employment from our Human Resources team. All employment is decided on the basis of qualifications, merit and business need. We appreciate all interest shown however only those considered will be contacted for an interview.

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