Program Assistant - Keele & Finch, #5036

Program Assistant, Job ID #5036 ISAGE and READY / Full-time / 1 year contract - maternity leave / Starting ASAP / JVS North office at Keele and Finch Who is JVS Toronto JVS Toronto believes that every individual has opportunities for employment. Since 1947, JVS Toronto has been giving the power of employment and improved learning serving 10,000 new individuals annually through career, employment, and assessment services in Toronto and York Region. We also help businesses recruit the workforce they need to be successful. JVS Toronto is a registered charity and receives generous funding to provide most of our services without charge. Learn about the work we do : www.jvstoronto.org. Our employees benefit from a group benefit plan, a friendly work environment, monthly wellness initiatives, access to an employee assistance program (EAP), opportunities for continuous learning and a variety of corporate discounts. JVS Toronto also offers permanent employees a generous vacation package, a pension plan in addition to paid sick time, family care and wellness days. Program Overview This position will support 2 MLTSD funded bridge training program- ISAGE and READY. International Skills Applied for Geriatrics (ISAGE) is a program for Internationally Educated Professionals in Healthcare, Education, Social Work, Psychology, Human Resources and other related licensed occupations delivered in partnership with George Brown College to gain relevant skills and explore alternative careers in the field of Gerontology and Social Services. It offers newcomers an opportunity to gain knowledge of the Canadian workplace, provides access to mentorships and the possibility of internships and employment in the field. Recruitment for Equity, Accessibility and Diversity (READY) is a program for Internationally Trained Professionals with a background in Human Resource and Recruitment to integrate into commensurate employment in Canada in the recruitment sector. It also prepares skilled immigrants in industries that are in low demand in COVID and post-COVID economy to transfer their skills and experience into employment in this area. The program will be delivered in partnership with George Brown College and Ares Staffing. It offers newcomers an opportunity to gain knowledge of the Canadian workplace, provides access to mentorships and the possibility of internships and employment in the field.  We are looking for a detail orientated, organized team player that administrative support for both bridge training programs working with the program employment counsellors / facilitators, manager and workforce specialist. The incumbent in this role will be responsible for tasks, including, but not limited to :

• Conduct program and centralized intake for potential clients
• Arrange and deliver information sessions for Internationally trained Professionals
• Assist with workshop material preparation, set up equipment for presentations and provide technical support for online sessions
• Help maintain and manage various client databases. Set up, maintain and file client records in EOIS CAMS as requested. Prepare rosters of clients as needed
• Manage excel spreadsheets, monitor data and provide analysis to managers as needed. Produce statistical reports
• Assist with organizing appointments, orientations, and workshops
• Provide front desk / reception duties and customer service to all clients, employers and visitors
• Provide clerical support, including editing and formatting reports, preparing and completing agency and government forms, word processing of correspondence, reports and other materials, filing, and photocopying
• Assist with organizing events, outreach activities, etc. Flexible hours / evenings / weekends may be required for this position. Minimum Qualifications & Experience :
• High school education; Diploma or Certificate in Administration preferred
• 2 years of administrative experience
• Excellent administrative, analytical, interpersonal, and problem-solving abilities
• Computer literate with the ability to learn systems used by the agency (ie. EOIS, CaMS, SalesForce); Proficient in Microsoft Office Our ideal candidate will also have :
• Employment Ontario knowledge and exposure   Qualified applicants are invited to submit their resume & covering letter here. JVS is an Equal Opportunity Employer. If you require accommodation in order to submit your application, please contact JVS directly. Our agency embraces diversity and encourages all qualified candidates to apply. We thank all applicants for their interest in our agency, however only those selected for an interview will be contacted. Powered by JazzHR