operations manager - administrative services

Education

• Bachelor's degree

Work setting

• Urban area
• Willing to relocate
• Relocation costs not covered by employer
• Health care institution, facility or clinic
• Pharmacy or drugstore
• Private sector
• Water and waste treatment utilities
• Electrical utilities

Budgetary responsibility

• 1,500,001 - $4,000,000

Tasks

• Co-ordinate administrative services
• Manage the operations of a department providing a single administrative service
• Collect and record administrative and service fees
• Assist in preparing annual budgets
• Plan, organize, direct, control and evaluate daily operations
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Prepare reports and briefs for management committees evaluating administrative services
• Manage knowledge
• Assist in the planning and execution of financial statement audits
• Organize and maintain inventory
• Supervise office and volunteer staff
• Order supplies and maintain inventory
• Compile inventory reports
• Maintain computerized stock inventory
• Evaluate daily operations

Supervision

• More than 20 people
• Staff in various areas of responsibility
• Purchasing and inventory clerks

Computer and technology knowledge

• MS Office
• MS Outlook
• Database
• Information management system
• MS Excel
• MS PowerPoint
• MS Word
• MS Windows
• Google Drive
• Electronic mail

Control systems

• Energy conservation

Additional sector experience

• Energy and utilities

Type of industry experience

• Energy

Area of specialization

• Project management

Security and safety

• Criminal record check
• Driver's validity licence check
• Driving record check (abstract)

Transportation / travel information

• Valid driver's licence
• Willing to travel
• Public transportation is not available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload
• Large workload

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Values and ethics
• Time management
• Initiative
• Creativity

Screening questions

• Are you available for shift or on-call work?
• Are you available for the advertised start date?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?
• Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
• What is the highest level of study you have completed?

Experience

• 1 year to less than 2 years

Workplace information

• Hybrid

Financial benefits

• Gasoline paid

Other benefits

• Free parking available
• On-site amenities
• Other benefits
• Parking available