Executive Assistant - Apparel Design and Sourcing

Executive Assistant - Apparel Design and Sourcing

Company: PFD Enorsia Canada Corporation

Location: Victoria, BC

Reports To: Chief Executive Officer (CEO)

Employment Type: Full-Time (37.5 hours per week)

Compensation: $21–$25 per hour, plus benefits

Probation Period: 3 months

Start Date: Second week of December 2025, or mutually agreed upon date

Position Summary

PFD Enorsia Canada Corporation is seeking a highly organized and detail-oriented Executive Assistant / Office Administrator to support the CEO and oversee day-to-day business operations. This role combines executive support, office administration, and apparel sourcing coordination—ideal for candidates with experience in fashion operations, merchandising, or small business management. As this is a start-up, we are seeking candidates that can demonstrate experience in working in a small team.

The successful candidate will play a key role in managing communication, coordinating projects across Canada and overseas, maintaining documentation, and supporting the smooth functioning of business operations. The role is based primarily in Victoria. A valid driver’s license is strongly recommended.

Key Responsibilities

• Provide direct administrative and executive support to the CEO, including calendar, email, travel, and correspondence management.
• Prepare reports, presentations, and proposals; track follow-ups and project actions.
• Manage office logistics, vendor communications, and incoming/outgoing correspondence.
• Oversee document control and standardized templates for contracts, invoices, and purchase orders.
• Coordinate team meetings, agendas, minutes, and project updates across departments.
• Maintain operational oversight on project timelines, deliverables, and reporting.
• Support and update Standard Operating Procedures (SOPs) within the ERP and PLM systems.
• Manage onboarding of staff, vendors, and interns, ensuring systems access and compliance.
• Oversee software subscriptions and productivity tools, including ChatGPT Plus and marketing platforms.
• Liaise with IT vendors for system updates, troubleshooting, and license renewals.
• Handle procurement, inventory, and general office management responsibilities.
• Act as a communication bridge between Canadian operations and international sourcing offices (Bangladesh, Pakistan, etc.).

Qualifications

• 2+ years of experience as an Executive Assistant, Office Administrator, or in apparel/fashion operations.
• College or Undergrad degree (preferably from Canadian institutions)
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency with Microsoft Office Suite and collaboration tools (e.g., Teams, Slack, Trello, HubSpot).
• Familiarity with ERP/PLM systems and document management best practices is an asset.
• Excellent communication skills, both written and verbal.
• Ability to work independently with sound judgment and discretion.
• Valid driver’s license and ability to travel weekly between Vancouver and Victoria.

Compensation & Benefits

• Hourly rate: $21–$25, based on experience
• 37.5 hours per week
• Comprehensive benefits package after probation
• Travel expenses for business trips covered
• Growth opportunities within an expanding company

How to Apply

Please submit your resume and a short cover letter outlining your relevant experience and why you’re a strong fit for this role to career@pfdstyle.com