Legal Assistant - Real Estate

Real Estate Legal Assistant

Calgary, Alberta

Position Summary

REAL-R is looking for a Real Estate Legal Assistant will support a small law firm located in south Calgary with residential real estate transactions, with a strong emphasis on pre‑owned residential resales. The successful candidate will have a year of real estate experience, be proficient with Esilaw 360 & Unity Conveyancing software, and demonstrate exceptional organization, attention to detail, and communication skills.

Key Responsibilities

• Prepare, review, and process residential real estate files from opening to closing, with a focus on pre-owned residential resales and related documentation.
• Draft, edit, and organize real estate documents, including purchase and sale agreements, mortgage instructions, transfer documents, and trust letters.
• Open, maintain, and close files in Esilaw 360, including accurate time entry, disbursements, and trust accounting-related tasks as directed by the lawyer.
• Communicate professionally with clients, realtors, lenders, mortgage brokers, and other law firms to obtain information, provide updates, and resolve issues.
• Coordinate signing appointments, gather identification and supporting documents, and ensure all conditions are satisfied prior to closing.
• Review documents for accuracy and completeness, identify discrepancies, and follow up to correct errors before submission or closing.
• Monitor critical dates and deadlines (conditions, financing dates, closing dates) and provide reminders to the lawyer and relevant parties.
• Handle general administrative duties related to real estate files, including scanning, filing, organizing correspondence, and maintaining orderly file systems.

Qualifications

Working Conditions and Compensation