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Property Administrator

Property Administrator

HaysMississauga, ON, Canada
1 day ago
Job type
  • Full-time
  • Permanent
  • Temporary
Job description

PLEASE READ :

The successful candidate MUST have experience using Yardi

The successful candidate MUST have prior experience in a property administration background preferrably in commercial real estate

This position is located Mississauga full time in office

The successful candidate MUST be available to start ASAP

This is a 3 month contract with potential for extension.

Your new company :

Hays Specialist Recruitment has partnered with a property management company located in Mississauga, ON. We are looking to hire a Property Administrator to join their team on a contract basis of 3 months, which has the possibility of extension / permanent. This candidate will be working from their Mississauga Office on a full time basis.

Your New Role

General Property Administration Responsibilities :

  • Input new accounting / lease administration data in a timely manner for new tenants & renewals, prepare lease abstracts and completion of any adjustments as required
  • Review and print related monthly and quarterly reports (rent rolls, accounts receivable, rent-up, accounting reports) and provide Property Manager with any changes to the rent roll or other reports as requested
  • Primary point of contact for any billing and / or collection issues
  • Ensure the tenant insurance certificates are on hand as each tenant insurance renewal date arrives
  • Prepare cheque requisitions for tenant allowances, lease commissions, etc.
  • Track and maintain tenant insurance certificates
  • Respond to general day-to-day inquiries and concerns from tenants
  • Liaise with Property Manager and / or Operations Team to resolve tenant matters or site issues
  • Organize and maintain complete tenant and building related files
  • Maintain filing systems for contracts, insurance certificate, tenant information, and other documentation
  • Assist Property Manager with obtaining supplier, contractor quotations and assist with contract administration and scheduling work
  • Coordinate and promote tenant engagement and sustainability initiatives
  • Liaise with Contractors to schedule annual maintenance and testing on site to ensure building compliance is maintained as required (e.g. fire equipment inspection, window anchor testing etc.)
  • Maintain general office supplies

Accounts Payable / Receivable Responsibilities :

  • Process invoices for necessary review and approval in a timely basis
  • Review and allocate accurate codes to all invoices
  • Prepare cheque requisitions for tenant allowance, etc.
  • Review rent rolls for accuracy
  • Process bank deposits and reconciliation; take deposits to bank as required
  • Accounting system entries and procedures (tenant charge backs, adjustments, etc.)
  • Contact tenants to ensure timely collection of receivables
  • Enroll tenants in PAD and EFT programs
  • Prepare monthly A / R report for internal and external reporting
  • Reconcile accounts and advise tenants of any outstanding amounts in a timely basis
  • Administer tenant charge backs
  • Liaise with Property Manager on delinquent accounts
  • Respond to tenant inquiries about pre-bill or year-end calculations

    • Budget and Monthly / Quarterly Reporting Books :

  • Assist in the preparation of annual budgets and reporting books (monthly and quarterly as required)
  • Assist in preparation of annual operating cost pre-bill calculation and year-end reconciliations
  • Prepare and update monthly and year-end accruals

    • Requirements :

  • 3-5 years’ experience in office and / or property administration ideally in Property Management
  • Experience with Yardi Voyager, setting up lease, charges and cash applications
  • Experience in commercial real estate, lease review, information and billing set, inputting information into Yardi and other IT systems.
  • Must have a positive “can do” and “willing to pitch-in” attitude
  • Must be self-motivated, and can work both independently and as part of a team
  • Outstanding written / verbal communication and interpersonal abilities.
  • Excellent practical knowledge of MS Office 365 applications (Outlook, Word, Excel, PowerPoint, MS Teams)
  • Digital and paper filing
  • Organized with the ability to prioritize and multi-task.
  • Reliable with patience and professionalism.
  • Ability to work with diversity and multi-disciplinary teams.
  • Detail-oriented and efficient
  • Explore, articulate & implement process driven efficiencies
  • Willing to exceed expectations to produce quality work
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    Property Administrator • Mississauga, ON, Canada