Capital Projects Coordinator, Regular Full-Time

Opening Statement

The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah-nish-nah-beg), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen

• dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government.

At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities.

As staff, you play a pivotal role in enhancing people's lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you'll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you'll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.

Position Summary

Reporting to the Construction Supervisor, the Capital Projects Coordinator is responsible for providing technical expertise in the coordination and contract administration of multiple capital projects within engineering services. This position will work with multiple city departments, to support and coordinate projects, provide construction schedule updates, inspect, and monitor projects, prepare reports, and provide administration duties as required.

KEY DUTIES & RESPONSIBILITIES

Assist in the support, planning, coordination, and implementation of capital projects within Engineering Services

Coordinate the preparation of construction drawings, specifications, and tender documents for various capital projects

Establish project schedules and required human and financial resources

Track and monitor project activities; conduct contract administration tasks to support projects, prepare progress payments and provide cost and schedule control analysis

Facilitate the application for permits required from various regulatory agencies

Work collaboratively with other City departments and external agencies

Prepare progress reports for senior management. Assist in the preparation of reports to Council

Assist with public relations efforts and provide written and verbal responses to relevant enquiries for supervisor(s)

Other duties as assigned

Qualifications, Competencies

3 year diploma in in civil engineering technology or equivalent.

4 years’ experience in engineering in the delivery of OPSS and CCDC construction projects

Experience with Builterra software is considered an asset

Experience administrating CCDC and OPSS contracts is considered and asset

Experience successfully coordinating or administrating capital parkland, shoreline and road construction projects is considered an asset

Must demonstrate corporate values of Belonging, Collaboration, Accountability, and Innovation

Skills, Abilities, Work Demands

Strong organizational skills with the ability to work well in a team environment

Ability to prioritize tasks and maintain multiple project schedules and deadlines

Ability to prepare reports, project correspondence, project specifications and request for proposals

Well-developed communication skills (verbal and written)

Ability to negotiate with internal staff, outside agencies, consultants, and the general public

Proficient with Microsoft Office programs and familiar with other relevant computer applications including GIS and AutoCAD

Must possess and maintain a valid class “G” licence with a satisfactory driver’s abstract.

Must obtain and maintain a satisfactory criminal record check