administrative assistant - office

• Work Term : Permanent
• Work Language : English
• Hours : 40 hours per week
• Education : College / CEGEP
• Experience : 3 years to less than 5 years
• or equivalent experience

Work setting

Office

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Administrative and office activities
• Perform administrative tasks
• Perform clerical duties, such as filing and sorting and distributing mail
• Maintain filing system
• Document and prepare invoices and work orders
• Process files and paperwork
• Prepare price quotations
• Prepare and track work orders
• Establish work priorities and ensure procedures are followed and deadlines are met
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Work in a multidisciplinary environment

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• MS Office

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices
• Corrosion

Transportation / travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Quick learner
• Initiative
• Punctuality
• Positive attitude

Screening questions

• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• What is your current field of study?

Health benefits

• Disability benefits
• Health care plan

Financial benefits

Life insurance

Other benefits

• Free parking available
• Learning / training paid by employer
• Other benefits
7 days ago