Proposal Coordinator

What is the Opportunity?

Reporting to the Proposal Manager, the  Proposal Coordinator  is responsible for assisting with coordinating, supporting and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expression of Interests (EOIs) and Market Sounding submissions. The Proposal Coordinator will have strong technical writing skills and the ability to work in a deadline-driven environment. The Proposal Coordinator will work closely with internal and external stakeholders to develop high-quality submissions to secure new work.

What You Will Do Here :

• Review and develop a detailed understanding of client proposal / bid requirements.
• Develop proposal calendars and responsibility, project and key individual selection matrices.
• Create templates for proposals, resumes and project sheets.
• Prepare, edit and format proposal / bid sections, resumes and project sheets in preparation for proposal / bid close-out.
• Track and ensure timely proposal / bid deliverables required from internal and external partners, including health and safety forms, proposal / bid forms, finance support letters and write-ups from various authors.
• Assist with the writing, formatting and proofing / editing of proposals based on input from multiple authors.
• Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content.
• Ensure that all content is supplied by the team to be compliant with the proposal requirements.
• Prepare proposal / bid write-ups for various construction related topics (methodologies, risk management issues, staff management, work plans, cover letters and summaries).
• Organize and schedule team meetings, prepare meeting agendas and take meeting minutes.
• Print, package and deliver final proposal / bid submissions or submit electronically as required.
• Manage SharePoint or other document management systems (e.g. OneDrive, Dropbox, etc.).
• Data entry to maintain accuracy of pursuit reports and scheduling.
• Track and report on Key Performance Indicators (KPIs), and other team objectives.
• Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned to report back to the project team.
• Drive an inclusive culture to promote equity, welcome different perspectives and enable career progression by fostering a sense of belonging.
• May be required to provide general support for senior management.

What You Bring to the Team :