Property service coordinator

How would you like to join a company where people are at the heart of the projects? Our Operations team in Montreal is growing and we are looking for passionate talents to join our adventure! Being part of the MACH team means joining a team of 450 colleagues who work daily to put their knowledge at the service of their clients and Real Estate.

For 25 years, MACH has been building real estate projects designed to have a structuring, lasting and significant impact on cities and neighborhoods, as well as on the lives of residents, users and visitors. Thus, the company builds each building to create collective values combining beauty, usefulness and responsibility.

In Canada, MACH is one of the largest real estate owners. It is distinguished in particular by a real estate portfolio of more than 45 million square feet, including several jewels of the Quebec urban landscape: the Sun Life building, the CIBC Tower, the Place Victoria tower as well as the Ontario with Allstate Corporate center in Toronto and 100 O’Connor in Ottawa.

JOIN A TEAM OF PROFESSIONALS AND WORK IN A HEALTHY ENVIRONMENT!

Responsibilities

• Respond to service requests.
• Assign work orders to Building Technicians and follow up on them.
• Ensure good communication between the Technician and the Property Manager.
• Ensure proper deployment of Technicians to buildings.
• Ensure tenant files in Yardi are complete and up to date.
• Respond to various tenant requests.
• Send various letters and communications.
• Process purchase orders.
• Process invoices.
• Manage security permits and incident reports.
• Manage service contracts as requested by Property Managers.
• Prepare monthly reports.
• Collaborate with the Property Manager on tenant satisfaction surveys.
• Supervise overdue rent collection in collaboration with the Property Manager.
• Assume responsibility for Junior Property Coordinators during their absence.
• Provide training and mentoring to Junior Property Coordinators.
• Perform other related tasks as required.

Qualifications

• College diploma in office administration.
• CPM or FMP certification (an asset).
• Minimum of three (3) years of experience in a similar position, particularly in real estate.
• Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint).

Benefits

• Competitive salary;
• Summer hours;
• Medical and dental insurance;
• RRSP with employer participation;
• Transport costs reimbursed at 100%;
• 6 sick/personal days per year;
• Reimbursement of a sports subscription according to the amount in force;
• Employee Assistance Program (EAP);
• Training and development.

At MACH, we believe that a company's strength lies in the richness of its differences. We value diversity in all its forms—whether cultural, ethnic, gender, age, sexual orientation, abilities, background, or perspectives. We are committed to providing an inclusive workplace where each person can fully contribute to collective success. This commitment is also reflected in our adherence to ESG principles, integrating sustainable, ethical, and responsible practices into all our actions and decisions.

We thank all candidates in advance for their interest in this position, but only those selected for an interview will be contacted. In this document, the masculine gender is used without discrimination and for the sole purpose of simplifying the text.

Location: Montreal, Quebec, Canada

Salary: CA$50,000.00 – CA$55,000.00