Executive Assistant

We are seeking a diligent Executive Assistant to join our team in the education sector, located in Vancouver, British Columbia. As an Executive Assistant, your role will be to organize and coordinate office administration and procedures, to ensure effectiveness, efficiency, and safety. You will be assigned a variety of responsibilities, including event planning, detail-oriented communication, and administrative tasks.

Responsibilities :

• Supervise and coordinate all administrative duties in the office and ensure smooth operations.
• Manage office supplies inventory and place orders as necessary.
• Answer phone calls, respond to emails, and prepare documents by transcribing, formatting, and editing text.
• Assist in planning and arranging events, including organizing catering, booking venues, and managing event budgets.
• Develop and maintain a filing system, and update contact database and employee records.
• Draft internal memos, distribute correspondence and redirect phone calls.
• Record meeting minutes and notes, and distribute them to appropriate personnel.
• Prioritize tasks to meet deadlines and ensure that all tasks are completed in a timely manner.
• Maintain a high level of detail-oriented behavior and confidentiality when dealing with sensitive information.
• Demonstrated experience in Administrative Assistance
• Bachelor's degree in a related field
• Excellent organizational and time management skills
• Proficiency in using office management software like Microsoft Office (Word, Excel and PowerPoint)
• Strong written and verbal communication skills
• Ability to multitask and prioritize daily workload
• Detail oriented and comfortable working in a fast-paced office environment
• Previous experience in the Education sector is a plus
• High degree of professionalism and ability to handle confidential information
• Excellent problem-solving skills and ability to think critically.

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