This role will work directly for the family's principal and is 100% on-site, out of their household in Midtown Toronto. This will exclusively support the family personally; a different team handles the corporate side, so it will not be involved in their business ventures. We seek someone with 2+ years of experience working for a UHNW family.
This role pays in the $70,000 - $75,000 base salary range, plus a very generous bonus, very strong benefits, 3 weeks vacation + additional days off.
On a day-to-day basis, this role will involve the following :
Administrative
- File management and maintenance : organize paperwork with an efficient filing system
- Take dictation when needed
- Assisting with e-mail correspondence and organization
- Manage schedules, ensure no conflicts, and maintain detailed Excel spreadsheets
- Coordinate with the school for children’s absences due to illness or appointments
- Cover Executive Assistant’s breaks and holidays
Personal Assistance
Purchasing and personal errands for the family membersMaintain a detailed purchasing logSchedule personal appointments family membersKept track of appointments and reminders dailyAssist with personal event planning (birthdays, Christmas parties, etc.)Product research : compare and source merchandise based on a range of factorsResearch and coordinate programming / registration for family members. Ex : pre-school, swimming, skating, art classes, ski trips etc.Renew all important documents family membersLogistics and Travel Coordination
Organize travel (flights, hotels, visas, etc.), book activities and manage schedulesReceive and organize incoming mail / packagesResearch and coordinate programming and activity registration for family members (ex. Skating, gymnastics, camps, tennis etc.)Please apply online, and we will follow up with selected candidates to take the next steps in the interview process.