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Personal Assistant

Personal Assistant

ConfidentialToronto, ON, Canada
7 days ago
Salary
CA$70,000.00–CA$75,000.00 yearly
Job type
  • Full-time
Job description

This role will work directly for the family's principal and is 100% on-site, out of their household in Midtown Toronto. This will exclusively support the family personally; a different team handles the corporate side, so it will not be involved in their business ventures. We seek someone with 2+ years of experience working for a UHNW family.

This role pays in the $70,000 - $75,000 base salary range, plus a very generous bonus, very strong benefits, 3 weeks vacation + additional days off.

On a day-to-day basis, this role will involve the following :

Administrative

  • File management and maintenance : organize paperwork with an efficient filing system
  • Take dictation when needed
  • Assisting with e-mail correspondence and organization
  • Manage schedules, ensure no conflicts, and maintain detailed Excel spreadsheets
  • Coordinate with the school for children’s absences due to illness or appointments
  • Cover Executive Assistant’s breaks and holidays

Personal Assistance

  • Purchasing and personal errands for the family members
  • Maintain a detailed purchasing log
  • Schedule personal appointments family members
  • Kept track of appointments and reminders daily
  • Assist with personal event planning (birthdays, Christmas parties, etc.)
  • Product research : compare and source merchandise based on a range of factors
  • Research and coordinate programming / registration for family members. Ex : pre-school, swimming, skating, art classes, ski trips etc.
  • Renew all important documents family members
  • Logistics and Travel Coordination

  • Organize travel (flights, hotels, visas, etc.), book activities and manage schedules
  • Receive and organize incoming mail / packages
  • Research and coordinate programming and activity registration for family members (ex. Skating, gymnastics, camps, tennis etc.)
  • Please apply online, and we will follow up with selected candidates to take the next steps in the interview process.