Proposals Coordinator

Job Description

Job Description

Description

Mission :

Support the Sales Team in winning and closing profitable deals by leading the proposal process, shaping compelling solutions, and challenging cross-functional teams to ensure that we meet the customer’s needs. This role owns all aspects of the proposal process – agendas, meetings, action capture, ensuring deliverables are met, continuous process improvement, template creation / management, updating financial models, creating dashboards, and keeping proposal-related CRM data up to date. You are accountable for running the process on 10-15 active proposals and ensuring the rigor that enables us to win and grow the business 5x over the next five years.

Outcomes :

Own the Proposal Process End-to-End :

• Lead the full proposal cycle from qualification → coordination → customer-ready proposal.
• Maintain standardized agendas, workflows, templates, and cross-functional alignment.
• Coordinate all cross-functional inputs (Engineering, Operations, Quality, Supply Chain, Program Management, Finance and Sales).
• Ensure program workbooks are complete, accurate, and updated as the single source of truth.
• Validate assumptions and ensure accuracy before internal reviews.
• Target : 100% of proposals delivered on time and in the standardized format.

Drive Meeting, Action & Deliverable Discipline :

Maintain Accurate Data, Models & Dashboards :

Uphold ISO Documentation & Template Compliance :

Proficencies :

Technical & Process Skills :

Soft Skills & Traits :