Staffing Coordinator, Workforce Management - Temporary, Full-time

Overview

Requisition Details : Employment Status : Temporary, Full-time (1.0 FTE)

Requisition Details : Employment Status : Temporary, Full-time (1.0 FTE); Program Name : Workforce Management; Number of Hours Bi-Weekly : 75; Work Schedule : Days; Anticipated End Date : July 2026; On-Call : No; Existing Vacancy : Yes - we are currently hiring candidates for an existing vacancy in this position.

Job Summary : The Staffing Coordinator is responsible for the day to day schedule for both the CSA and Service provider staff in accordance with any applicable collective agreements, to meet each site’s staffing requirements. The staffing coordinator works closely with the Workforce Management Analyst (WFMA), CSA Operations and Management team to monitor overtime, down-time, banked time, and sick time to balance staffing needs.

Key Responsibilities

• Ensures the standardization of Workforce Management (WFM) framework processes within their assigned region(s) including managing day to day operation and activities such as maintaining and updating accurate schedules for annual vacation requests, shift change requests, holiday scheduling and more.
• Processes all time off requests and shift trades in accordance with multiple collective agreements, maintains a working knowledge of these agreements and schedules replacement staff for all sick calls within the site.
• Supports the on-boarding of new staff through education on scheduling, requests for time off, and sick processes, and addresses any collective agreement questions as appropriate.
• Collaborates with the Workforce Management Analyst to review data trends and staffing levels.
• Coordinates schedules to allow new hires and nursing students to attend orientation, training and travel alongside their assigned preceptors / mentors for consistent, hands-on learning.
• Meets with site management to ensure staffing needs are being addressed.
• Attends site weekly and monthly workforce management production meetings.
• Promotes the Staffing Coordinator processes to all stakeholders across the site and provides awareness of their role.
• Participates in process improvement through lean thinking and team kata.
• Attends local labour management meetings as required.
• Other duties as assigned.

Common Responsibilities

External and Internal Relationships

Education, Designations and Experience

Skill Requirements

Other

Working conditions and physical demands : This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

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