Accounts Payable Supervisor

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Position Summary

The Accounts Payable Supervisor is responsible for overseeing the accounts payable function to ensure timely, accurate, and efficient processing of payments. This role leads and supports the AP team, manages vendor relationships, and upholds the integrity of the AP process. Key responsibilities include enforcing AP policies and procedures, resolving discrepancies, and preparing financial reports related to accounts payable. The ideal candidate will demonstrate strong leadership and analytical skills, with a proactive and detail‑oriented approach to managing payables across the organization.

Essential Responsibilities and Accountabilities

• Oversee the accounts payable department and ensure timely and accurate processing of invoices, payments and expense reports.
• Develop and maintain accounts payable policies, procedures to support scalability and compliance.
• Ensure compliance with company policies, as well as local, state and federal regulations and tax laws.
• Monitor and analyze accounts payable processes and recommend improvements to increase efficiency and accuracy.
• Maintain and update vendor database and banking information.
• Ensure the group performs reconciliations of supplier statements on a consistent basis.
• Collaborate with other departments, such as Supply Chain and Finance, to ensure timely and accurate payment of invoices.
• Manage vendor relationships and resolve any issues or disputes related to payments or invoices.
• Prepare and analyze accounts payable reports, including aging reports, weekly 13‑week cash flow projections and vendor performance metrics.
• Develop and maintain DPO reporting for customers along with KPIs for individuals in the department.
• Ensure accurate and timely month‑end and year‑end close processes for accounts payable.
• Assist with audits and provide documentation and support as needed.
• Supervise, mentor and train AP, fostering a culture of accountability, continuous improvement, and service excellence.
• Other duties and projects, assigned.

Education and/or Experience

• Bachelor’s degree in Accounting, Finance, or a related field is an asset.
• 3‑5 years of progressive experience in accounts payable.
• Proven track record in accounts payable.
• Knowledge of accounting principles, policies and regulations.
• Strong leadership and communication, maintaining confidentiality and professionalism.
• Proficiency in ERP systems (e.g., NetSuite, SAP, Oracle) and advanced Excel skills.
• Detail‑oriented with strong analytical and problem‑solving abilities.
• Ability to thrive in a fast‑paced, collaborative environment.

Technical Skills

• Intermediate working knowledge of Microsoft Word.
• Advanced working knowledge of Microsoft Excel.
• Proficient working knowledge of NetSuite or similar tier 1 ERP platform.
• Basic working knowledge of Microsoft Outlook.

Seniority Level

• Mid‑Senior level

Employment Type

• Full‑time

Job Function

• Finance and Accounting/Auditing

Industries

• Manufacturing, Warehousing and Storage, and Financial Services