Purchasing and Business Office Assistant

Purchasing and Business Office Assistant

Date Posted : 03 / 17 / 2025

Req ID : 42166

Faculty / Division : Faculty of Applied Science & Engineering

Department : Department of Materials Science & Engineering

Campus : St. George (Downtown Toronto)

Position Number : 00057586

About us :

The University of Toronto’s Department of Materials Science & Engineering is at the forefront of addressing global issues that have a direct impact on our lives today. Our cutting-edge research in advanced materials creates technological solutions for environmental challenges such as climate change, resource depletion and energy availability. Our faculty members are world leaders in materials applications and processing, our commitment to both research and teaching excellence fosters innovative thinking.

Your opportunity :

Reporting to the Director of Administration, the incumbent will be responsible for attending to inquires from the MSE front desk and the day to day operations of the office including key and fob requests, room bookings, scheduling, ordering supplies as well as other activities related to the front desk / business office. The incumbent will be the first point of contact for purchasing enquiriesand will ensure all documentation is received for creating purchase orders, goods receipts, invoice processing, shipping and deliveries. Incumbent we responsible for scanning documents and the reconciliation of accounts and liaising with internal offices(research services, central procurement office and others including Campus Security.

Your responsibilities will include :

• Acting as the first point of contact for general and purchasing enquiries from students, faculty, and the general public
• Booking rooms and arranging appropriate accommodations
• Obtaining, analyzing, and evaluating quotations and issuing purchase orders within established limits
• Liaising with internal and external contacts to facilitate purchasing and / or procurement processes
• Coordinating transportation and border clearance with shipping companies and customs brokers
• Reconciling purchasing card statements
• Verifying that supporting documentation is attached to financial records before processing in FIS
• Applying established standards to control the distribution of access to designated University spaces

Essential Qualifications :

To be successful in this roleyou will be :

Work Location : This role is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline .

Closing Date : 03 / 25 / 2025, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Continuing

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 09 $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca .

Job Segment : Front Desk, Materials Science, Administrative Assistant, Secretary, Engineer, Science, Administrative, Engineering