Interior Design and Executive Assistant - 20260101

Read submission requirement carefully. Submissions without all required info will not be considered.

Studio Define (www.studiodefineco.com) owner is looking for an interior design and executive assistant to support the owner in various business start-ups :

Requirements :

Do not apply if you do not intend to read the job description and answer all required application qustions

Require fluency in spoken and written English

Must be a team player and enjoy working as a team

Must be comfortable with multiple zoom video meetings a day and working together as a team via zoom screen sharing as if working together side-by-side in office. Must be comfortable with communication via messaging apps throughout the day.

Must have interior design experience

Must have own copy of AutoCAD, SketchUp, and D5

Full time (40 hours a week) monthly fix salary; not hourly pay.

Pay expectation should be in line with your own country's good pay expectation.

Need to be able to work 5 days a week from 8AM-5PM Pacific Standrd Time for 8 hours a day with 1 hour break in between

Must be comfortable with time tracker that takes screen shot that are used for billing to the company clients when needed, usually not looked at my management

I am a business owner doing business in a few areas : interior design, remodel, and real estate. I am looking for an interior design and executive level assistant with interior design expertise and admin and social media interest.

The assistant role is not a regular virtual assistant role but a dynamic one that growths with the business. The assistant is to be the right hand of the company owner and must have a ability to understand the business and know the unsaid needs of the business.

The person taking this role will be involved and learn all aspects of a business.

Responsibilities include but are not limited to the following :

Interio design, floor plans, 3D models

Design - Contractor Engagements

Design and Project Management

Processes and operations

Digital Marketing

Social Media Marketing

Coordinate social media posts

Social media engagements and management

Manage company email accounts and email correspondence

Schedule and appointment managements

Customer follow up and billing

Light bookkeeping

Research information

Maintain company's contact database and vendor list information

Supports other office and administrative tasks such as data entry, document archive, form development, and process documentation

Qualification :

Must be extremely detail oriented

Self-starter and proactive

Experience with interior design, construction management, and digital marketing an asset

Familiar with office admin and project management softwares such as Google sheets, google doc, Asana etc.

Familiar with and have copy of AutoCad

Have business acumen and interested in learning business operations

When applying, include :

1. Your monthly full time pay expectation? (no hourly)

2. Are you able to work US hours starting 8AM PST 5 days a week?

3. Which days in PST are you able to work?

4. Are you aware this is not a full time design role but executive assistant role with potential other non-design duties listed in job descriptions?

5. Include your cover letter, resume, and portfolio

6. Do you have VPN? (do not apply if do not have VPN)

7. Do you have copy of AutoCAD, SketchUp 2024, and 3D rendering softwares? (do not apply if you do not have these software)

8. Are you comfortable with verbal english communication and working together as a team via video conference calls throughouot the day?