Executive Assistant

We are offering an exciting opportunity for an Executive Assistant in Burlington, Ontario. The successful candidate will provide comprehensive support to our senior executives, demonstrating exceptional organizational, communication and problem-solving skills in a dynamic corporate environment.

Responsibilities :

• Coordinate and schedule complex calendars, appointments, and events
• Manage email correspondence and prioritize responses on behalf of executives
• Handle expense reports and reconciliation adhering to company protocols
• Prepare quality presentations, reports, and documents for meetings
• Distribute accurate meeting minutes when required
• Set up meeting rooms and coordinate virtual meetings with a global team
• Arrange offsite meetings, including logistics, catering, and materials
• Serve as the primary administrative resource for the office, supporting executives and staff
• Handle incoming and outgoing mail and postage needs
• Coordinate domestic and international travel, including flights, accommodations, and itineraries
• Ensure smooth operation of office functions, assisting with ad hoc projects as needed.
• Minimum of 3 years experience in an Executive Assistant role or similar
• Excellent communication skills, both written and verbal
• Proficiency in Office Suites including Word, Excel, and PowerPoint
• Proficiency in Office 365
• Experience in office administration

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

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