HR Assistant, 1.0 Term Assignment (External Posting for ESP CasualsTerms)

External Posting - applications from approved casual and term ESP members and external applicants. If you are a Regular (permanent) ESP employee you must apply to the Internal Posting.

About the OCDSB : The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students parents and the community at large. Our schools are teaching communities where principals vice-principals teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative dynamic committed professional to join our team :

HR Assistant - Academic Division

1.0 FTE Term Assignment to August 31 2026

Monday - Friday 35 hours per week

ESP Level 5 - $49556 to $61287 per annum

Job Summary

Under the direction of the Team Manager Employee Services and / or Human Resources Advisor the Human Resources Assistant provides administrative support to the Employee Services Elementary Academic team and serves as the frontline contact for all employee inquiries. Responsibilities include but are not limited to

Acting as a resource to departmental and other staff by providing general information on staffing / hiring process terms and conditions of employment collective agreements handbooks and policies and procedures;

Maintaining HR customer service telephone line; and forwarding calls / messages to appropriate personnel;

Preparing a variety of correspondence such as offers of employment letters and information packages for new employees as well as retirement / resignation letters and accompanying documentation;

Performing data entry and maintaining multiple spreadsheets and HR databases;

Processing new hire packages and creating and maintaining employee files.

Qualifications

A community college diploma in office administration and 2-3 years of relevant experience. Experience in a human resources environment; bilingual proficiency in English and French is considered an asset. An equivalent combination of education and experience may also be considered.

Knowledge of human resources processes related Board policies and procedures and relevant collective agreements and / or handbooks.

Advanced level of proficiency with Word and Excel in order to generate and track large volumes of correspondence and other related HR documents.

Proficient in other software applications including Google Docs / Sheets HR / Payroll Integrated System (IPPS) and Apply to Education.

Essential to this position is the ability to organize and manage workload multiple & conflicting priorities and demands while meeting daily and weekly deadlines.

Excellent interpersonal and communication skills required for exchanging directing and / or providing general HR information to others using tact diplomacy and discretion.

Protecting confidentiality integrity and privacy of employee information and files.

Must be able to demonstrate initiative and use good judgment skills.

Demonstrates a commitment to customer service and ability to work independently and with minimal supervision.

Application Process

Applications will be considered in accordance with the ESP Collective Agreement in the following order :

1. First consideration is given to Regular full-time and Regular part-time employees within ESP bargaining unit. You must apply to the Internal Posting.

2. Term and casual employees within ESP bargaining unit are given 2nd consideration. You must apply to the posting marked as external.

3. External applicants (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted.

If you are a Regular part-time ESP member and also on the ESP Casual List you will see both postings. However you must apply to the Internal Job posting in order to be given 1st consideration.

In accordance with the collective agreement a newly hired regular employee is not eligible to accept another position (i.e. move positions) for a period of six (6) months.

Evaluation & Assessment : Inaccordance with the Ottawa-Carleton District School Boards Administrative and Support Staff Selection Process the evaluation and assessment of candidates will be completed using the following four (4) identified areas of performance : Organizational and Management Skills Communication Interpersonal Skills and Knowledge and Practice as they relate to the duties qualifications knowledge and education outlined above.

Use of Artificial Intelligence in Recruitment -

In compliance with theWorking for Workers Four Act 2024 the Ottawa-Carleton DistrictSchool Board discloses that artificial intelligence (AI) technology may be used to assist our hiring team in screening or assessing applicants.

OCDSB employees serve students colleagues families and community partners. We invite people of all abilities orientations faiths ethnicities races genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people and respect value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

If you require accommodations at any point in the selection process please send an email to at any time.

Required Experience :

Junior IC

Key Skills

Employee Relations,Microsoft Outlook,Office Experience,Workers' Compensation Law,Benefits Administration,HRIS,Payroll,Employment & Labor Law,ADP,Administrative Experience,Human Resources,Leadership Experience

Employment Type : Contract

Experience : years

Vacancy : 1

Yearly Salary Salary : 49556 - 61287