Project CoordinatorRandstad Canada • Toronto, Ontario, CA

No longer accepting applications

Project Coordinator

Randstad Canada • Toronto, Ontario, CA

30+ days ago

Job type

Full-time

Temporary

Quick Apply

Job description

Are you looking for a challenging role where you will have the opportunity to have a huge impact on an industry leader?

Do you have outstanding relationships and a creative streak? Do you have strong attention to detail? If so, this role may be for you!

The details of this role that will help you decide if it’s the right move for you…

Location : Toronto ON (Hybrid)

Salary : $24.77Hour

Duration : 5 months (Possibility of Extension)

Global opportunities for professional growth and development

Advantages

Gain experience working for a well-known insurance company
Earn a rate of $24.77 per hour
Full time hours on a 5 month contract
Hybrid Schedule : two days in office

Responsibilities

Provide administrative support to the Project Manager(s) / Director(s) and the Projects Portfolio Director :

As required, support the Launch of a new project by following the steps listed in the Project Initiation instruction.

As required, schedule project meetings, prepare agendas attend weekly meeting, record attendance, take minutes

and action items, update master action item log and distribute minutes;

Plan, organize and setup of meetings and meeting rooms, catering arrangements for meetings when required;

Maintain an out of office record for staff travelling to site, on vacation or out of the office for personal or medical reasons etc;

As required, coordinates with Project Manager the preparation and timely completion of weekly and monthly reports to Department Heads and customers.

Provide logistical support to the Project Team(s) (i.e. Project Manager, Project Engineer, Project Planner, ...) :

Arrange for visitor badges, wireless internet access, and update the visitor's log;

Make travel arrangements (visa arrangements, if required) for staff travelling to the project sites

As required, raise purchase requisitions (PR), IRFs, PPR and RMAs & process accounts payable invoices in a timely manner (e.g, catering expenses, visa applications expenses, etc.)

Assist other Thales' entities to acquire access to company applications, e.g. Livelink, Clearquest, Shared Palma, SharePoint, DOORs / Polarion, Citrix account, WebCloud, etc.

As required, support the shipment of documents and items

Support project team building activities, farewell cards, .. and, in case of large events, coordinate with the Event Coordinator / Specialty Admin.

Support the Project's Data Management activities :

Maintain an updated correspondence tracking log for incoming and outgoing correspondence; Follow up the flow of communications with customers, what is replied, what is not.

As required, proof-read and edit documents

Apply the Project's Data Management strategy by supporting the archival / safe keeping of important internal project

documents on the projects' SharePoint communities. Audit periodically the Project's Data

Repository to ensure compliance to our Company's Project Data Repository process.

If needed, keep OBS / Project Org chart up-to-date.

Maintain the list of WPM names in SharePoint's Projects Community or SAP CN42N / CJ40N

Support the Project's Documentation Management activities :

As required, prepare and update Contract Data Requirements List (CDRL) / Milestones charts & other graphs and metrics for monthly presentation report (OPS). Keep the CDRL up-to-date at all times

Coordinate and track project deliverables and actions to ensure on-time delivery;

As required, handle the submission of Contractual deliverables to Customer either through email or through Customer-supplied tool (ex : Aconex, Asite, EDMS, ..)

Support the Project's Reporting activities :

If needed, support the Project Manager in preparing Project Progress Reviews (use of the right template, support

collection of inputs, follow-up on action plan, ...)

Ensure business continuity

Provides support or act as backup to other Project Coordinators, as needed

Secure backup support from other Project Coordinators before going on leave and ensure relevant SAP charge codes are being assigned to those backup Project Coordinators.

Keep project-specific processes description / guidelines up-to-date to facilitate support from other Project Coordinators and / or facilitate handovers.

Qualifications

Post-secondary education or equivalent

French is nice to have.

Ability to work independently with minimal supervision;

Accurate and efficient administration skills and attention to detail

Strong organizational skills and ability to balance multiple priorities;

Strong written and verbal communication skills;

Excellent interpersonal skills

Ability to effectively interact with peers, managers, customers and subcontractors;

Advanced computer literacy – MS Office (Excel, Word, Visio, Powerpoint,)

Proficiency in JIRA, SAP and SharePoint is an advantage.

Preferred Qualifications

Administration diploma is an asset.

Experience in project environments is an asset.

Experience in complex and international projects is an asset.

Education :

Post-secondary education or equivalent

Summary

Are you interested in the Project Coordinator position in Toronto? Apply online today or send your resume to mohamedanas.shaikh@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

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Project Coordinator • Toronto, Ontario, CA

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