Rental CoordinatorCooper Equipment Rentals Limited • Hamilton, ON, CA

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Rental Coordinator

Cooper Equipment Rentals Limited • Hamilton, ON, CA

30+ days ago

Job type

Full-time

Job description

Job Overview

Join to apply for the Rental Coordinator role at Cooper Equipment Rentals Limited .

Why Work with Us? Perks!

Competitive salary
Excellent benefit package with premiums paid by the company
Uniform, safety boots / shoes, safety gear provided
RRSP Match
Safety-minded organization
Stable, year-round employment
Continuous training, learning and development opportunities
Fun-loving work environment with strong social responsibility

Responsibilities

Answer customer and sales team inquiries, providing rental solutions and processing contracts with accuracy and professionalism.

Coordinate equipment deliveries and pickups by dispatching drivers and communicating timelines clearly.

Collaborate with the Service Department to address equipment repairs, maintenance scheduling, and fleet availability.

Maintain accurate inventory records; reconcile and communicate updates daily to ensure strong inventory control.

Manage rental documentation including cycle billing, contract filing, open-order reports, and equipment exchanges. Use Systematic Rental Management system accurately and effectively.

Communicate and coordinate effectively with teammates in the shop and yard to understand equipment availability / to ensure equipment is rental ready.

Work with internal teams to address and resolve customer issues, maintaining a high level of service and satisfaction.

Follow standard operating procedures to ensure consistency, compliance, and efficiency in branch processes.

Contribute to a safe and positive work environment by following company safety policies and promoting The Cooper Difference.

Assist with delivery of small equipment and with helping customers load and unload equipment in the yard as needed.

Qualifications and Requirements

Minimum of 3 years of experience in the construction industry, customer service, or a related field is required. Experience in the equipment rental industry is a definite asset.

High school diploma or equivalent is required; post-secondary education in business, administration, or logistics is an asset.

Knowledge of construction equipment and rental fleet operations is an asset.

Strong organizational skills with the ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment.

Excellent communication skills (verbal and written); able to interact professionally with customers, drivers, service technicians, and sales staff.

Customer-focused mindset with strong relationship-building skills.

Proficiency with Microsoft Office (Word, Excel, Outlook); PowerBI or other reporting tools are an asset.

Comfortable learning and working with rental management systems (Systematics or similar software preferred).

Strong problem-solving abilities and attention to detail; able to identify issues and proactively recommend solutions.

Ability to work independently as well as collaboratively in a team environment.

Demonstrated flexibility and adaptability when priorities shift or urgent customer needs arise.

Commitment to workplace safety and adherence to all company safety standards.

High level of accountability, professionalism, and pride in your work.

Want to learn more about this as well as other opportunities at Cooper? Visit our Careers page to view Day in the Life videos cooperequipment.ca / careers.

We passionately believe that our inclusive and diverse team is key to the success of our business. We are dedicated to building an environment where everyone has an equitable opportunity to thrive, and where diversity, equity and inclusion is celebrated and embraced. We strive to hire diverse talent and to ensure that everyone feels safe, respected, and valued during the hiring process and throughout your journey with us. To continue the conversation, or if you require accommodations, reach out to our team at careers@cooperequipment.ca.

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Rental Coordinator • Hamilton, ON, CA

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