Administrative Assistant

Together, we are SECURE

Job Purpose :

The Administrative Assistant is a highly organized and energetic individual provides administrative support to the SECURE’s Asset Management team. The successful candidate will quickly develop a working knowledge of the day to day operations and company activities while providing excellence in customer service and stakeholder management. This position will appeal to an individual who enjoys working in a dynamic team environment and has the flexibility to manage daily activities and conflicting priorities in a proactive and positive manner.

Essential Duties & Responsibilities

• The responsibilities of this role include, but are not limited to :
• General administration duties (meeting prep, filing / scanning documents, travel planning, expenses, etc.)
• Proper administration and maintenance of Accounts Payable and Receivable
• Receive, coordinate and process all invoices and purchase orders ensuring timeliness and accuracy
• Provide support and analysis on tasks related to producing accurate job set-up, cost / revenue tracking and job completion procedures
• Assist and perform job set up functions, including input of Budgets, accurate Cost Code structures, rate tables and ensuring compliance with client contract
• Provide support and analysis on tasks related to producing accurate job set-up, cost / revenue tracking and job completion procedures
• Assist and perform job set up functions, including input of Budgets, accurate Cost Code structures, rate tables and ensuring compliance with client contract
• Assist the team in managing inventory control of assets
• Work closely with the Shop and Field Managers to update all repair orders
• Work closely with Shop and Field Service Technicians to ensure timely execution on all repair related matters.
• Review and edit service reports and repair orders for accuracy
• Assist in generation and distribution of weekly / monthly / quarterly projects reports
• Accurate data entry into computerized system with special attention to accuracy and timeliness.
• Ensure a focus on quality, service excellence and efficiency within areas of responsibility
• Coordinate the flow of field paperwork ensuring appropriate approvals are obtained for required documents and documents are forwarded on to the appropriate department or individual
• Perform general clerical duties to include but not limited to : photocopying, faxing, mailing, and filing
• Related tasks and projects as required

Qualifications / Competencies

The individual in this role will have :

Why SECURE?

At SECURE, we focus on opportunities for growth and improvement; for our employees, our customers, our partners, and the communities we operate in. We are an energetic team, driven by the needs of our customers, and care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a compensation package that competitively recognizes employee contributions and performance.

In addition to rewarding job opportunities, we offer an attractive employee package, including :

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