In this newly created role, the HR Administrator is an integral support to the HR Director and they ensure the seamless administration of the corporate and retail and corporate HR functions.
The successful candidate will support the Director with all required paperwork and administrative duties, including benefits, payroll, job offers, training checklists and reporting.
The main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases.
The ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner and has experience with ADP Canada.
Key Responsibilities
- Organize and maintain personnel records
- Update internal databases (e.g. record sick or maternity leave)
- Prepare HR documents, like employment contracts and new hire guides
- Revise company policies, as directed by HR Director
- Liaise with external partners, like insurance vendors, and ensure legal compliance
- Create regular reports and presentations on HR metrics
- Answer employees queries about payroll and benefits
- Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
- Arrange travel accommodations and process expense forms
- Participate in HR projects (e.g. help organize a job fair event)
Key Qualifications
- Proven work experience as an HR Administrator, HR Assistant or relevant role
- Experience with ADP payroll
- Experience with HR software, like HRIS or HRMS
- Computer literacy (MS Office applications, in particular)
- Thorough knowledge of labour laws across Canada
- Excellent organizational skills, with an ability to prioritize important projects
- Strong phone, email and in-person communication skills
- BS in Human Resources or relevant field
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